Secretary / Executive Assistant

Key Responsibilities:·        1. Executive Support:

·        Manage calendar, appointments, meetings, and travel for the MD/CEO.

·        Prepare agendas, minutes, and presentations for internal and external meetings.

·        Screen and prioritize emails, calls, and correspondence.

·        Coordinate high-level meetings, off-sites, and events.

·        2. Administrative Support:

·        Maintain files, documents, and records with confidentiality.

·        Manage office-related purchases and administrative tasks as required.

·        Prepare reports, spreadsheets, and presentations on behalf of the MD/CEO.

·        3. Communication & Coordination:

·        Serve as the primary point of contact between the MD/CEO and internal/external stakeholders.

·        Coordinate with different departments for status updates, follow-ups, and project tracking.

·        Draft and proofread emails, letters, and other communications.

·        4. Project Assistance:

·        Support the MD/CEO in research, analysis, and execution of strategic projects.

·        Track progress on key business goals, initiatives, and KPIs.

·        Handle special assignments and confidential tasks efficiently.

Key Requirements:·        Bachelor’s degree (preferred) in Business Administration, Management, or related field.

·        3+ years of experience as an Executive Assistant or similar role.

·        Excellent communication skills (written & verbal).

·        High proficiency in MS Office (Excel, Word, PowerPoint), Google Workspace, and scheduling tools.

·        Strong organizational, multitasking, and problem-solving abilities.

·        Discretion in handling sensitive and confidential information.

Preferred Traits:·        Self-motivated and proactive.

·        High attention to detail.

·        Ability to handle pressure and tight deadlines.

·        Trustworthy, reliable, and emotionally intelligent.

·        Comfortable working in a fast-paced and evolving environment.