Senior Associate HR & Admin

JOB PURPOSE/OVERVIEW/SUMMARY:

We are looking for a proactive, self-driven, and detail-oriented Senior Associate – HR & Admin with 2–3 years of experience in HR Generalist and Administration functions. The role requires strong ownership, the ability to anticipate people and office-related needs, and independently manage day-to-day HR and administrative operations while contributing to process improvements and a positive workplace culture.

KEY DELIVERABLES / RESPONSIBILITIES:

Recruitment & Talent Acquisition

• Proactively manage end-to-end recruitment including sourcing, screening, shortlisting, interview coordination, and HR discussions.
• Anticipate hiring needs and maintain a healthy candidate pipeline to reduce turnaround time.
• Coordinate closely with hiring managers to understand workforce requirements and align hiring plans accordingly.
• Maintain recruitment trackers, documentation, and follow-ups to ensure timely closures.
• Support smooth onboarding and induction of new employees.

HR Operations & Generalist Activities

• Independently manage attendance, leave records, and employee data with high accuracy and ownership.
• Proactively identify and resolve attendance, leave, and HR-related issues by coordinating with employees and managers.
• Maintain and update HRIS systems, ensuring data accuracy and compliance.
• Share accurate HR inputs for payroll processing within defined timelines.
• Prepare HR documents such as offer letters, appointment letters, confirmation letters, and exit documentation with attention to detail.
• Handle employee queries in a solution-oriented and professional manner.
• Ensure complete and up-to-date employee records and documentation.

Administration & Office Management

• Take ownership of day-to-day office administration and ensure smooth office operations without constant supervision.
• Ensure overall workplace neatness, cleanliness, and hygiene standards are consistently maintained across the office premises.
• Proactively manage office requirements including stationery, pantry, housekeeping, and vendor coordination.
• Anticipate infrastructure and facility needs such as IT assets, seating, internet, and maintenance support.
• Coordinate administrative onboarding activities such as ID cards and asset allocation.
• Maintain admin records, vendor invoices, and expense documentation; ensure timely follow-ups with internal teams.
• Act as a single point of contact for facility management and external service providers.
• Ensure office safety, hygiene, and basic workplace compliance standards are consistently met.
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Employee Engagement & Culture

• Actively contribute ideas and support execution of employee engagement initiatives, celebrations, and events.
• Proactively support HR communications and initiatives that promote a positive and inclusive work culture.
• Demonstrate a people-first approach while balancing organizational requirements.

Compliance and Reporting

• Ensure HR and admin processes are aligned with company policies and statutory requirements.
• Proactively maintain compliance-related documentation and support audits when required.
• Prepare monthly and ad-hoc HR/Admin reports with accuracy and timeliness.

KEY SKILLS & QUALIFICATION REQUIRED:

• MSW / MBA in Human Resources or equivalent qualification.
• 2–3 years of experience in HR Generalist and Administration roles.
• Strong proactive mindset with the ability to anticipate issues and take initiative.
• Excellent follow-up, ownership, and problem-solving skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Strong interpersonal, communication, and coordination skills.