Tender Executive

Role OverviewTender Executive manages the full tender process, from identifying opportunities to submitting bids and following up on results. Reporting to the management, you will coordinate with internal departments, ensure compliance, and drive successful bid outcomes to support company growth.​

• Key ResponsibilitiesIdentify and analyze relevant tender opportunities from portals like GeM, CPPP, and e-tender sites.
• Tender Preparation, Tender Analysis: Coordinate with sales, technical, and finance teams to prepare competitive proposals, conduct thorough analysis, and meet submission deadlines.
• Document Submission, Quote Making and submission: Gather and submit required documents; develop accurate quotes and submit them as part of bids.
• Bid Submission, Tender Submission: Review bids for completeness, pricing accuracy, technical compliance, and risk assessment; execute submissions via online portals.
• Track tender status, follow up with clients on queries, negotiations, or awards; handle 3-way matching where applicable.
• Maintain detailed records of all tender activities, communications, and outcomes; prepare reports on bid performance and monitor timelines.
• Implement process improvements (e.g., automation) and support month-end reporting on pipeline.​

Compliance ReportingEnsure all tenders comply with government regulations, company policies, and portal requirements like GeM documentation. Generate aging reports on submitted bids, cost analyses, and success metrics for management review. Assist in audits by providing bid files, reconciliations, and stakeholder correspondence.​

• Qualifications SkillsBachelor's degree in Business, Commerce, or related field; pursuing advanced certifications like MBA an asset.​
• 2-3 years in tender/bid management, preferably in India with GeM/CPPP experience.
• Advanced MS Excel (pivot tables, VLOOKUP), Word, and proficiency in tender portals/ERP systems.​
• Detail-oriented with strong communication, deadline management, and multitasking for high-volume bids; must excel in the highlighted skills: Document Submission, Bid Submission, Tender Preparation, Tender Submission, Tender Analysis, Quote Making and submission.​

The above statements describe the general nature and level of work. This JD will be reviewed periodically and may change to reflect organizational needs.