Toll Manager

1. Role OverviewThe Company Secretary is a key managerial personnel responsible for ensuring statutory compliance, corporate governance, and effective board processes in accordance with the Companies Act, 2013 and other applicable laws.

• 2. Core Responsibilities
• A. Corporate Governance & ComplianceEnsure compliance with the Companies Act, 2013, SEBI (if applicable), FEMA, RBI, and other corporate laws.
• Maintain statutory registers, records, and filings with MCA (ROC).
• Monitor changes in law and advise management on implications.
• B. Board & General MeetingsConvene and conduct Board Meetings, Committee Meetings, and General Meetings.
• Prepare agenda, notes, draft resolutions, and minutes.
• Ensure proper documentation and timely circulation of minutes.
• C. Secretarial Filings & DocumentationFiling of forms such as AOC-4, MGT-7/7A, DIR-3 KYC, PAS-3, SH-7, CHG-1/4/9, etc.
• Drafting and vetting of notices, resolutions, agreements, and policies.
• Handling incorporation, amendments, and restructuring activities.
• D. Advisory to ManagementAdvise the Board on legal, regulatory, and governance matters.
• Support strategic decisions from a compliance perspective.
• Liaison with auditors, regulators, consultants, and legal advisors.
• E. Statutory & Secretarial AuditCoordination of secretarial audit and implementation of audit observations.
• Preparation of compliance checklists and MIS reports.
• Handling inspections, notices, and queries from authorities.
• 3. Key Skills & CompetenciesStrong knowledge of corporate laws and secretarial standards.
• Drafting and documentation expertise.
• Attention to detail and compliance orientation.
• Ability to work with senior management and regulators.
• Good communication and coordination skills.
• 4. Typical Discussion Points (Interview / Internal Meeting)With Management:Current compliance status and pending filings.
• Exposure to group companies, subsidiaries, or joint ventures.
• Handling of litigations, notices, and regulatory inspections.
• Experience with POSH, CSR, ESOP, restructuring, or due diligence.
• With Candidate:Years of post-membership experience and industry exposure.
• Hands-on experience with MCA portal and filings.
• Ability to independently handle Board and shareholder matters.
• Approach to compliance calendar and risk mitigation.
• 5. KPIs / Performance ExpectationsZero or minimal non-compliances.
• Timely completion of statutory filings and meetings.
• Quality of Board documentation and advisory support.
• Effective coordination with internal and external stakeholders.
• 6. Reporting & Working StructureReports to: Managing Director / CFO / Board
• Coordinates with: HR, Finance, Legal, Auditors, Consultants
• Role classification: Key Managerial Personnel (if appointed under Section 203)

If you want, I can also:

• Prepare interview questions & answers for a CS role
• Draft a job description (JD) for Company Secretary
• Create a handover checklist for an outgoing CS
• Prepare MOM points for a CS role discussion