Job Purpose:

To manage the financial transactions and reporting of the factory, ensuring accuracy, policy compliance, and timely submissions of accounts, costings, and statutory obligations. The role includes close coordination with the production, procurement, and dispatch departments to maintain financial discipline and operational efficiency.

Key Responsibilities:

1. Daily Accounting & Record keeping

• Maintain books of accounts in Odoo Software accurately and up to date.
• Record all purchases, job work expenses, material transfers, and internal consumption.
• Prepare daily cash book and reconcile with petty cash vouchers.

2. Invoicing & Cost Control

• Generate internal stock transfer invoices and final dispatch invoices as per GST norms.
• Track consumption of raw materials, monitor waste, and flag cost overruns.
• Coordinate with the production team to validate BOM vs actuals for cost variance analysis.

3. Payroll Coordination

• Coordinate with HR for attendance, overtime, and payroll inputs.
• Ensure salary disbursement aligns with approved registers and deductions.

4. Vendor & Payment Management

• Process supplier and job worker payments as per company SOPs.
• Reconcile vendor accounts monthly and resolve discrepancies.
• Track advances given and follow up for timely adjustment or material receipts.

5. Statutory Compliance

• Maintain GST records (inward, outward, RCM) and assist in monthly return filing.
• Ensure ESI, PF, PT, and other labour-related records are maintained for inspections.
• Coordinate with external consultants for compliance documentation.

6. Reporting

• Submit weekly MIS reports on expenses, payments due, material usage, and variances.
• Provide monthly factory P&L snapshot to Head Office Finance.
• Prepare audit-ready documentation for internal and statutory audits.

Key Skills & Qualifications:

• B.Com or M.Com with 3–5 years of experience in factory accounts.
• Proficiency in Odoo systems (Odoo preferred).
• Strong understanding of GST and basic labour laws applicable to factories.
• Attention to detail, accountability, and high integrity.
• Ability to coordinate across departments and enforce financial discipline.

Performance Expectations:

• 100% accuracy in data entry and financial reports.
• Zero delay in statutory filings and salary processing.
• Proactive cost control measures and identification of savings.
• Clear and reconciled vendor ledgers every month.
• Preparedness for audits at all times.