Admin Executive

Job Summary:

We are looking for an Admin Team Lead to oversee and manage all administrative functions and ensure smooth day-to-day operations across facilities, logistics, infrastructure, and employee support services. The role involves supervising housekeeping staff, the driver, security personnel, and the IT administrator, supporting a workforce of 50+ employees.

Key Responsibilities:

Oversee overall office administration, housekeeping, maintenance, and daily facility operations.

Ensure cleanliness, hygiene, safety, and proper functioning of office infrastructure (Internet, CCTV, biometric systems, electrical, plumbing, etc.).

Supervise support staff including housekeeping, driver, security, and IT admin, ensuring proper attendance and performance.

Manage vendor coordination, AMC renewals, stock/inventory, and office supplies.

Handle travel arrangements such as cab, flight, and hotel bookings for employees and visitors.

Maintain administrative records, bills, monthly expenses, and prepare MIS reports.

Coordinate workstation setups, seating arrangements, ID/access card issuance, and general employee support.

Maintain professionalism while interacting with foreign employees and delegates.

Take full ownership of administrative responsibilities, including minor tasks when required. Flexibility with work schedules is expected. Preference for candidates owning a two-wheeler and residing nearby.

Required Skills & Qualifications:

Any degree (Graduation required)

5+ years of experience in administration, preferably in a training/education or corporate environment

Strong leadership and people-management skills

Excellent organizational, multitasking, and communication abilities

Good knowledge of MS Office, vendor management, and facility coordination

Proactive, with strong problem-solving and negotiation skills

Salary as per company standards

Key Attributes:

Responsible, trustworthy, and detail-oriented

Hands-on and proactive in resolving day-to-day issues

Efficient in coordinating with multiple departments and vendors

Team player with a service-oriented approach