admin incharge

Job Title: Admin Executive / Admin Officer

Location: Visit Health Private limited

Experience: 2–5 years

Reporting To: Clinic Manager / Operations Head

Roles & Responsibilities

• Support end-to-end setup of the new hospital/clinic (vendors, utilities, furniture, signage, consumables).
• Manage day-to-day administrative operations of the clinic/hospital.
• Coordinate with doctors, nurses, technicians, and front-office teams.
• Oversee housekeeping, hygiene, sanitation, and infection control standards.
• Manage facility maintenance (electrical, plumbing, AC, equipment, utilities).
• Handle vendor onboarding and coordination (housekeeping, security, pantry, stationery, maintenance).
• Monitor medical and non-medical inventory; ensure timely availability of supplies.
• Raise purchase requests and track vendor invoices.
• Ensure smooth front-office operations and patient flow.
• Handle patient escalations related to administrative or facility issues.
• Maintain statutory documents, licenses, and compliance records.
• Ensure adherence to local health authority, fire safety, and labour regulations.
• Maintain administrative records, SOPs, and registers.
• Prepare daily / weekly administrative and facility reports.
• Manage duty rosters for admin, housekeeping, and security staff.
• Support HR in staff onboarding, attendance, and basic payroll coordination.
• Coordinate audits, inspections, and management visits.

Skills Required

• Strong administrative and coordination skills
• Knowledge of hospital/clinic operations
• Vendor and facility management experience
• Good communication in English and Hindi and problem-solving skills
• Basic MS Excel, Word, and email knowledge
• Ability to handle multiple tasks in a fast-paced setup environment
• Preferred QualificationsGraduate in any discipline (Hospital Administration preferred)
• Experience in hospital / clinic / diagnostic centre setup

Interested candidates can share their resumes to vimarsha.p@getvisitapp.com / karthik.p@getvisitapp.com