Administrative Receptionist

job Profile: Receptionist Department: Administration

Location: Intra Life Head Office / Warehouse

Reporting To: Chairman

Job SummaryThe Receptionist is the first point of contact for all visitors and callers at Intra Life. This role is responsible for creating a welcoming environment, managing front-desk operations, handling calls and visitor coordination, and supporting administrative activities to ensure smooth day-to-day functioning.

• Key Responsibilities
• Greet and assist all visitors, clients, and guests courteously and professionally.
• Manage incoming and outgoing phone calls, emails, and courier services.
• Maintain a clean, organized, and professional reception area.
• Handle visitor registration, issue visitor passes, and inform concerned departments.
• Manage daily attendance entries and staff in/out registers (as assigned).
• Coordinate with housekeeping and admin teams to maintain office hygiene and supplies.
• Support HR/Accounts/Admin with filing, documentation, and correspondence.
• Schedule and coordinate meetings, conference room bookings, and visitor appointments.
• Assist in organizing office events, celebrations, and staff activities.
• Maintain records of incoming invoices, parcels, and deliveries.
• Handle petty cash (if applicable) for daily administrative expenses.
• Required Skills & CompetenciesExcellent communication and interpersonal skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Professional appearance and positive attitude.
• Strong organizational and multitasking abilities.
• Ability to handle confidential information responsibly.
• Punctual, disciplined, and customer-service oriented.
• QualificationsMinimum Education: Graduate in any stream (preferably B.Com / B.A).
• Experience: 1–3 years of experience in front office or receptionist role (preferred).
• Language Skills: English, Hindi, and Kannada/Telugu (added advantage).
• Work ScheduleTimings: 9:30 AM – 6:30 PM (Monday to Saturday)
• Location: Intra Life Private Limited, [Head Office/Warehouse Address]
• Performance IndicatorsVisitor satisfaction and professional conduct
• Accuracy in call and mail handling
• Timely documentation and coordination
• Front desk organization and office ambience