Event Coordinator

Jones Lang Lasalle Property Consultants India Pvt Ltd

Bengaluru/Bangalore

Not disclosed

Work from Office

Full Time

Min. 5 Years

Job Details

Job Description

AFM-Events/Concierge (Male)

AFM, Events (Male)

Account Management – Work Dynamics (India, APAC)

Planning, Executing, Managing, Overseeing, coordinating, collaborating for the logistics, accommodation & F&B for all on site, off site, external & interview candidates etc

A key aspect of this role is engagement with other stake holders such as BU SPOCS, Hotels, Logistic vendors, & Landlords as relevant, to deliver on consistency of service to Occupants and Guests.

This position is in its nature proactive and focused on the detail, to ensure event prerequisites are delivered to an agreed consistent standard to enable Occupant and Guest Experience based on requirements “works every time”, while maintaining safe working practices throughout all we do.

ROLE AND RESPONSIBILITIES:

  • Understanding the requirements of any event – leadership visit, to team event, by connecting with the relevant SPOCs /EA’s to get accurate & appropriate information about the event
  • Processing Ticketing requests through third party vendor
  • Making arrangements Accommodation / Hotel booking
  • Supervising all logistics arrangement (end to end) for the guests/Occupants be it from Airport /Hotels/client place/for Lunch or Dinner. / Travelling within cities or country
  • Ensuring all the cars are in good shape & Drivers are well groomed.
  • Need to have good contacts on the booking of accommodations with hotels.
  • Should have the knowledge of different cuisines across region, which enables managing the F&B related queries from guests.
  • To be aware of the complete geography of the country & oversees
  • Meeting room/ conference room booking system management for occupants.
  • Coordination with LL team, internal stake holders, external stake holders till end of the event to be taken care.
  • Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators
  • Maintain Google sheet tracker for all arrangements
  • Coordinate for procuring gifts for visit as and when required.
  • Process all the purchase order, invoices related to each event activity.
  • Coordinate with Nielsen finance for invoice process and payments thereon
  • Provide MIS report as and when require.
  • Cost saving mind-set that drives value for service as every level
  • Ensure service deliverables meet SLAs and KPIs

KEY SELECTION CRITERIA.

Ideal Experience

  • Excellent verbal and written communication skills as well as presentation skills
  • Able to adapt in a fast-paced working environment and versatile in meeting client changing needs and requirements.
  • Strong analytical, organization and administration skills
  • A minimum of 5 years in the facility management industry/hospitality industry
  • An added benefit would be a bachelor’s degree in Hotel management & Travel

Critical Competencies for Success (with corresponding ‘I am JLL behaviours’)

Client Focus & Relationship Management – ‘I Value my Customers’

  • Demonstrates proactive & professional approach to customer service and stakeholder engagement
  • Has a natural hospitality-orientated communications acumen
  • Ability to interact with a wide range of client staff, including senior levels
  • Ability to manage conflict and balance between client and firm requirements
  • Has a customer service oriented attitude

People Management and Team Leadership – ‘I am a Team Player’

  • Ability to lead team effectively, train them well and promote open, constructive and collaborative relationships at all levels

Program Management & Organizational Skills – ‘I am Proactive’

  • Excellent planning & organizational skills to prioritize work and meet tight deadlines
  • Proven ability to manage multiple and complex operational matters on a daily basis

Problem Solving & Strategic Thinking – ‘I am Innovative’

  • Capacity to deal with ambiguity and solve complex problems effectively
  • Analytical, proven ability to solve problems using a quantitative approach
  • Proven ability to employ holistic approaches and looks at long term solutions

Other Personal Characteristics

  • Detail focussed and proactive in nature
  • Self-motivated
  • Exhibits honesty & trustworthiness
  • Open to new ideas & willing to challenge status quo
  • Works well with diverse teams from various countries/cultures

KEY STAKEHOLDERS

Management Staff

Client Representatives

Client Occupants / End-users

Vendor Staff

DIRECT REPORTS

TBC

INDIRECT REPORTS

TBC

REPORTING TO

City Facility Manager

Location:

On-site –Bengaluru, KA

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Job role

Work location

Bengaluru, KA

Department

Facility Management

Role / Category

Events & Banquet

Employment type

Full Time

Shift

Day Shift

Job requirements

Experience

Min. 5 years

About company

Name

Jones Lang Lasalle Property Consultants India Pvt Ltd

Job posted by Jones Lang Lasalle Property Consultants India Pvt Ltd

This job has expired

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