Chief Of Staff

About ILTP:

Inventus Law Technology Partners isn't your typical law firm. We're The Global Technology Law Firm, focused on serving high-growth startups, founders, VCs, and tech companies across their entire lifecycle. From seed-stage formation to Series A+ fundraising, M&A, IP strategy, and beyond, we work at the cutting edge of AI/ML, fintech, health tech, blockchain, and emerging tech.

We operate with a startup mindset: move fast, think big, deliver excellence. As we scale our own operations, we're looking for someone to be the operational backbone of the firm, a trusted partner to the Partners who can drive execution, build systems, and help us grow.

About The Role:

This Chief of Staff role is a high-ownership, high-trust role that goes far beyond traditional office management. Think of it as being the CEO of the firm's operations, you'll work directly with the Managing Partner’s office as their strategic and operational right hand, ensuring the leadership team stays aligned, initiatives move forward, and nothing falls through the cracks.

You'll be the bridge between strategy and execution, wearing multiple hats, switching contexts fast, and owning outcomes. It's a player-coach position where no task is too big or too small if it moves the firm forward.

If you're the kind of person who sees what needs to be done and does it, brings structure to chaos, builds systems from scratch, and wants to grow alongside a fast-growing firm, this role is for you.

What You'll Own:

1. Managing Partner Support & Strategic Execution

• Serve as the trusted right hand to the Managing Partner, managing calendars, coordinating meetings, and handling follow-ups.

• Track priorities across the firm and ensure accountability on key initiatives at the office.

• Anticipate needs and proactively unblock execution before issues escalate.

2. Firm Operations & Infrastructure

• Own end-to-end office operations: vendor management, facilities, systems, and day-to-day logistics.

• Build and improve processes, workflows, and documentation that will scale as we grow.

• Manage budgets, track expenses, and ensure operational efficiency.

• Coordinate domestic and international travel.

3. Cross-Functional Coordination & Communications

• Act as a bridge between the Managing Partner, Partners, team members, clients, and external stakeholders.

• Facilitate internal communications between the Managing Partner and the extended team members.

• Coordinate on firm-wide initiatives, events, and special projects.

• Represent the firm professionally in interactions with clients, vendors, and partners.

4. Strategic Projects & Business Development Support

• Research and evaluate new tools, technologies, and service providers to increase team efficiency.

• Support business development initiatives, from market research to event coordination.

• Drive special projects directly assigned by the Partners.

• Handle confidential and sensitive matters with utmost discretion.

Who You Are:

Must-Have Qualifications

• 3 to 7+ years of experience in office management, executive support, operations, or Chief of Staff roles, ideally at a law firm, professional services company, or startup.

• Exceptional organizational skills with obsessive attention to detail and follow-through.

• Outstanding written and verbal communication, crisp, professional, and clear.

• High integrity and discretion, you handle confidential information like it's second nature.

• Proficiency in MS Office / Google Workspace, and comfortable using AI tools (ChatGPT, Claude, perplexity, etc.), design tools (Canva), and marketing platforms (Mailchimp, HubSpot), or eager to learn.

• Takes strong ownership of responsibilities, proactively identifying gaps and driving execution end-to-end.

• Flexibility for occasional late evening or weekend work when needed.

Strong Plus

• Prior experience at a law firm or legal services company.

• Exposure to startup ecosystems, venture capital, or the tech industry.

• Experience building processes and systems from scratch.

• Project management experience or formal training.

What Success Looks Like (First 90 Days)

• You've become the operational heartbeat of the firm, with the Managing Partner relying on you to keep things running smoothly.

• Key systems and processes are documented and improved.

• Internal communications and coordination are streamlined.

• You've built trusted relationships across the team and with key external stakeholders.

• Partners' time is freed up through your proactive execution and ownership.

• You're recognized as the go-to person who makes things happen.

What's In It For You

• Front-row seat to firm strategy: Work directly with the Managing Partner and see how a high-growth legal practice operates from the inside.

• Real ownership and impact: This isn't a cog-in-the-machine role; your work will directly shape how we grow.

• Career acceleration: Gain hands-on exposure to leadership, strategy, and operations at a firm serving cutting-edge tech companies and investors.

• Best of both worlds: Startup energy and pace with the credibility and prestige of a specialised law practice

• Growth trajectory: As we scale, so will your role and responsibilities.

• Competitive compensation: Salary and benefits that reflect the importance of this role (health insurance, team building activities).