Company Secretary

Job Description

Position: Company Secretary (CS)

Company: Intra Life Private Limited

1. Position Overview

The Company Secretary shall act as the principal compliance officer and corporate governance advisor of the Company. The CS shall be responsible for ensuring full compliance with the provisions of the Companies Act, 2013, SEBI Regulations (as applicable), Secretarial Standards, and other statutory requirements while supporting the management in corporate structuring, documentation, and preparation for future capital market initiatives including IPO readiness.

The CS will play a critical role in strengthening the corporate governance framework, maintaining statutory records, ensuring regulatory compliance, and supporting strategic expansion initiatives of the Company.

2. Key Responsibilities

A. ROC & Companies Act Compliance

The Company Secretary shall be responsible for:

• Ensuring compliance with the Companies Act, 2013 and related rules

• Filing all statutory forms with the Registrar of Companies (ROC) within prescribed timelines

• Managing filings such as AOC-4, MGT-7, DIR-3 KYC, PAS-3, ADT-1, INC-22, MGT-14 and other ROC forms

• Monitoring statutory due dates and ensuring timely compliance

• Advising management on regulatory requirements under corporate laws

B. Corporate Governance & Secretarial Functions

• Preparation and maintenance of Board Meeting and Shareholder Meeting documentation

• Drafting Board Resolutions, Shareholder Resolutions and Notices

• Preparation and maintenance of Minutes Books (Board & General Meetings)

• Ensuring compliance with Secretarial Standards (SS-1 & SS-2)

• Maintaining Statutory Registers and Records as required under the Companies Act

C. Legal Documentation & Agreements

The CS shall oversee the preparation, review, and management of legal documentation including:

• Shareholder Agreements

• Business Transfer Agreements

• Brand Acquisition Agreements

• Vendor Agreements

• Non-Disclosure Agreements (NDA)

• Employment Contracts

• Joint Venture / Strategic Partnership Agreements

• Any other commercial or legal documentation required by the Company

The CS will coordinate with legal advisors, consultants and regulatory authorities wherever necessary.

D. IPO Readiness & Capital Market Preparation

Considering the long-term strategic objective of scaling the company, the CS shall:

• Prepare the company for Main Board IPO readiness

• Ensure corporate structuring aligned with SEBI regulations

• Maintain governance standards required for public listing

• Assist in due diligence, documentation and compliance for IPO process

• Coordinate with merchant bankers, legal advisors, auditors and regulators

E. Compliance Review of Previous Years

The CS will conduct a comprehensive compliance review including:

• Verification of past ROC filings

• Identification of non-compliances or delayed filings

• Rectification of historical compliance gaps

• Preparation of compliance status reports for management

F. Statutory Records & Documentation

The CS shall maintain and supervise:

• Minutes Books

• Statutory Registers

• Shareholding Records

• Charge Registers

• Directors & KMP records

• Corporate filings repository

• Compliance trackers and documentation

G. Advisory to Management

The CS will advise the management on:

• Corporate governance practices

• Legal and regulatory developments

• Structuring of transactions

• Compliance risk management

• Shareholding structuring and corporate restructuring

3. Reporting Structure

The Company Secretary shall report directly to:

Managing Director / Board of Directors

Intra Life Private Limited

4. Qualification Requirements

• Member of Institute of Company Secretaries of India (ICSI)

• Strong knowledge of Companies Act, SEBI regulations, corporate law and governance practices

• Experience in corporate compliance, legal documentation and IPO preparation will be preferred.

5. Key Skills Required

• Corporate law expertise

• Drafting of legal agreements

• Regulatory compliance management

• Board level documentation

• Corporate governance advisory

• Strategic compliance planning

6. Expected Outcome from the Role

The Company Secretary shall ensure that Intra Life Private Limited maintains a robust compliance structure, strong corporate governance framework, and regulatory readiness for strategic expansion including potential IPO listing in the future.

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