Facility Manager:

1.     General Responsibilities:

·       Oversee the daily operations of the apartment complex.

·       Maintain effective communication with the property owners or management.

2. Maintenance and Repairs:

·       Develop and maintain a preventive maintenance schedule.

·       Inspect and oversee repairs for common areas, utilities, and building structures.

·       Address maintenance requests from residents promptly.

·       Maintain records of maintenance and repair activities.

3. Housekeeping and Cleaning:

·       Supervise the housekeeping staff and ensure they follow the housekeeping SOP.

·       Monitor and maintain cleanliness in common areas.

·       Ensure proper disposal of waste and adherence to waste segregation rules.

4. Security and Safety:

·       Implement and oversee security measures, including access control.

·       Conduct regular safety inspections and fire drills.

·       Ensure that all safety equipment (e.g., fire extinguishers, smoke detectors) is functional.

·       Respond to emergencies promptly and coordinate with emergency services.

·       Landscaping and Grounds Maintenance:

5.     Supervise landscaping and gardening activities.

·       Ensure the cleanliness and maintenance of outdoor spaces.

·       Monitor the condition of walkways, parking areas, and recreational facilities.

6. Amenities Management:

·       Oversee the operation and maintenance of amenities such as gyms, swimming pools, and common rooms.

·       Schedule regular maintenance and cleaning of amenities.

·       Ensure compliance with safety regulations for these facilities.

7. Financial Management:

·       Create and manage the facility budget.

·       Keep records of expenses, invoices, and receipts using the APP provided by the Management of the Apartment.

·       Report financial status to property owners or management.

8. Vendor /AMC Management:

·       Supervise cleaning, maintenance, and security.

·       Conduct periodic vendor evaluations and contract renewals.

9. Communication and Reporting:

Resident Communication:

·       Maintain open and regular communication with residents.

·       Provide updates on maintenance, repairs, and facility improvements.

·       Address resident concerns and inquiries promptly.

Management/Association Reporting:

·       Provide regular reports to property owners or management.

·       Include updates on facility operations, maintenance, and financial status.

10.  Documentation:

Records:

·       Maintain detailed records of all facility-related activities, including maintenance, repairs, expenses, and vendor contracts.