Event Coordinator

Key Responsibilities:

● Corporate Event Planning & Execution:

○ Plan, coordinate, and execute corporate events such as conferences, product launches,

employee engagement activities, seminars, etc.

○ Develop event concepts aligned with client goals and brand guidelines.

● College Collaborations:

○ Identify, connect, and collaborate with colleges/universities for brand activations,

recruitment drives, workshops, and other engagement events.

○ Maintain relationships with student bodies, placement cells, and college authorities.

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● Client Handling:

○ Act as the primary point of contact for clients from onboarding to post-event feedback.

○ Understand client requirements, propose creative solutions, and ensure expectations are

met.

○ Maintain long-term relationships to generate repeat business.

● Vendor Management:

○ Source, negotiate, and manage vendors (catering, decor, tech, logistics, etc.).

○ Ensure timely delivery and quality of vendor services within budget.

● Team Management:

○ Supervise and coordinate internal team members during the planning and execution

phases.

○ Delegate tasks effectively and ensure smooth coordination onsite and offsite.

● Budgeting & Reporting:

○ Create and manage event budgets.

○ Track expenses and deliver events within financial constraints.

○ Prepare post-event reports including feedback, learnings, and financial summaries.

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Key Requirements:

● Minimum 2 years of experience in corporate event planning.

● Experience working with colleges for event-based collaborations is a must.

● Strong network of vendors and industry contacts is a plus.

● Excellent communication, negotiation, and interpersonal skills.

● Proven ability to manage multiple events and teams simultaneously.

● Highly organized, detail-oriented, and able to work under pressure.

● Willingness to travel and work flexible hours based on event needs.

● Proficient in Microsoft Office / Google Workspace and basic event management tools.