Event Coordinator And Client Relationship Executive

Job Summary We are looking for a proactive and detail-oriented Event Coordinator to plan, coordinate, and execute events smoothly from concept to completion. The role involves vendor coordination, client communication, on-ground event execution, and post-event reporting to ensure high-quality delivery and client satisfaction.

• Key Responsibilities Coordinate and manage end-to-end event execution including pre-event planning, on-ground operations, and post-event wrap-up
• Liaise with clients to understand event requirements, timelines, and expectations
• Coordinate with vendors, suppliers, and service partners for logistics, décor, audio-visual, catering, travel, and accommodation
• Assist in budget planning, cost control, and vendor payment coordination
• Prepare event schedules, run sheets, and operational checklists
• Oversee on-site event activities to ensure smooth execution and handle last-minute changes
• Coordinate with internal teams including accounts, operations, and design
• Ensure compliance with safety, legal, and venue regulations
• Prepare post-event reports including feedback, expenses, and learnings
• Required Skills & QualificationsBachelor’s degree in Event Management, Business Administration, or a related field (preferred)
• 1–3 years of experience in event coordination or operations
• Strong organizational and multitasking skills
• Excellent communication and interpersonal abilities
• Ability to work under pressure and manage tight timelines
• Willingness to work extended hours, weekends, and travel as per event requirements
• Proficiency in MS Excel, Word, and email communication
• Preferred Skills Experience in corporate events, exhibitions, conferences, and live events
• Basic knowledge of budgeting, invoicing, and vendor coordination
• Problem-solving mindset with attention to detail
• What We Offer Exposure to large-scale corporate and live events
• Opportunity to grow in a fast-paced event management environment
• Competitive salary and performance-based incentives