Location: Bangalore, India (Onsite | Extensive International Travel)

Reporting To: Chief Executive Officer

Level: Executive Support | High Confidentiality | Strategic Coordination

Thor Signia is a rapidly expanding Multinational Technology Enterprise with operational hubs across Singapore, Dubai, Australia, Saudi Arabia, Malaysia, and India.

With innovation at our core, we are now looking for a Personal Secretary Executive to support the CEO and help steer our global momentum with unmatched precision, professionalism, and presence.

🎯 Role Summary:

This is a top-tier executive operations and support role, demanding high agility, intelligence, and trust. As the CEO’s right hand, you’ll be responsible for managing high-level schedules, confidential interactions, global travel, and executive communications — all while maintaining an immaculate, globally presentable image.

We are seeking a highly organized and responsible Personal Assistant to provide comprehensive secretarial and administrative support to the founder and CEO. This is a key role where you'll work one-on-one with the CEO, handling various tasks with efficiency and professionalism.

The ideal candidate should be tech-savvy, with strong proficiency in Microsoft Office tools (Excel, Word, PowerPoint) and have exceptional written and verbal communication skills.

Key Responsibilities:

• Manage the CEO's calendar, scheduling appointments, meetings, and travel arrangements.
• Handle correspondence, emails, and phone calls on behalf of the CEO.
• Assist with document preparation, presentations, and reports using Microsoft Office tools.
• Organize meetings, events, and take meeting minutes as required.
• Maintain confidential information with discretion and professionalism.
• Provide general administrative support to ensure the CEO’s daily tasks are well-managed and efficient.
• Coordinate communication between the CEO and various departments or external stakeholders.
• Work flexible hours, including late evenings and weekends, based on the CEO’s schedule.
• Be available for frequent travel to various locations within India and internationally as required by the CEO’s business commitments.

Required Skills and Qualifications:

• Strong written and verbal communication skills in English.
• Ability to prioritize and manage multiple tasks in a timely manner.
• High level of discretion and ability to handle sensitive information.
• Excellent organizational and time management skills.
• Comfortable working independently and in a fast-paced environment.
• Previous experience as an executive assistant or personal assistant is a plus but not required.
• Flexibility to work late hours, weekends, and travel both domestically and internationally.
• Ability to adapt to the dynamic and sometimes unpredictable schedule of the CEO.
• Coordinate meetings, follow-ups, investor reviews, internal updates
• Prepare strategic decks, briefing notes, reports, and executive summaries
• ✈️ Global Travel & Business Representation
• Organize complex international travel plans, visas, hotels, and logistics
• Accompany the CEO on official trips and handle VIP-level scheduling
• Maintain CEO’s travel briefings and liaise with local hosts or embassies if required
• 📊 Stakeholder Engagement & Internal Coordination
• Serve as the liaison between CEO and high-level clients, partners, and internal leadership
• Manage confidential communications and contracts
• Represent the CEO professionally at client meetings and global events
• 🛡️ Confidentiality & TrustHandle sensitive information, documents, and contracts with absolute discretion
• Anticipate needs, manage crisis scenarios, and keep operations smooth