Executive Secretary

Key Responsibilities

• Calendar & Travel Management: Coordinating complex, frequently changing schedules, appointments, and travel logistics.
• Communication & Liaison: Screening calls, managing emails, and serving as the primary point of contact for internal staff and external stakeholders (agents, clients, production partners).
• Meeting Coordination: Organizing meetings, preparing agendas, taking minutes, and following up on action items.
• Document Preparation: Drafting, editing, and formatting confidential memos, reports, and presentations.
• Administrative Support: Maintaining digital/physical filing systems, processing expenses, and assisting with special projects.
• Office Operations: Ensuring the executive office operates efficiently by managing supplies and coordinating with other departments.