HR Admin Cum Operations Executive

Job Summary

The HR Admin cum Operations Executive is responsible for handling daily HR administration along with coordination of operational activities. The role ensures smooth office functioning, employee lifecycle support, recruitment coordination, vendor/office management, documentation control, and operational efficiency across departments.

Key Responsibilities

A. HR Administration

• Maintain employee records, personal files & HR databases
• Prepare & issue HR letters: offer, appointment, confirmation, warning, experience letters etc.
• Support recruitment: job posting, screening, interview scheduling, onboarding
• Maintain attendance & leave records; prepare payroll inputs
• Track probation/confirmation, contract renewals & employee movements
• Assist in employee engagement & internal communication
• Maintain confidentiality of employee data

B. Operations & Office Management

• Monitor housekeeping, pantry, security & overall office upkeep
• Coordinate day-to-day office operations & facility needs
• Handle procurement of office supplies, ID cards, stationery, IT assets etc.
• Vendor coordination — sourcing, negotiation, billing & payments follow-up
• Maintain operations trackers, reports & MIS
• Support cross-department coordination and workflow
• Ensure smooth execution of admin & logistics arrangements

C. Compliance & Documentation

• Maintain statutory HR and operational documentation
• Support audits, policy compliance & filing
• Keep records updated for inspections and internal reviews

D. Employee & Stakeholder Support

• Act as first point of contact for HR & admin-related queries
• Support induction, training coordination & exit formalities
• Maintain a positive and professional work environment

Qualifications & Experience

• Bachelor’s degree (MBA/PG in HR/Admin preferred)
• 1–6 years’ experience in HR/Admin/Operations
• Experience with MS Office (Excel, Word, PowerPoint, Outlook)
• Knowledge of HR processes & basic labour compliance preferred

Key Skills

• Excellent communication & coordination skills
• Strong organisational & time-management ability
• Attention to detail & documentation accuracy
• Problem-solving & multitasking ability
• High integrity and confidentiality
• Ability to work independently and in a team

KPIs / Success Measures

• Accuracy & timeliness of HR documentation
• Smooth execution of office & operational processes
• Recruitment & onboarding turnaround time
• Vendor & cost management efficiency
• Employee support satisfaction