HR Admin Executive

Role SummaryThe Site HR & Administration Executive will support day-to-day HR operations and site

administration activities, ensuring smooth employee lifecycle management, statutory compliance, and coordination with external agencies, including visa and immigration processing. The role will work closely with the Site Manager and HR Manager to implement HR processes at the site level.

Key Responsibilities1.    Handle end-to-end HR and administrative

operations for the site.

2.    Support recruitment

coordination, interview scheduling, and offer documentation.

3.    Manage joining formalities, onboarding, and employee induction.

4.    Issue offer letters, appointment letters, and employment-related documentation.

5.    Ensure PF, insurance, and

benefits enrollment for employees.

6.    Maintain accurate employee records and

HRMS data.

7.    Coordinate monthly payroll inputs and attendance records with payroll teams.

8.    Act as the first point of contact for employee

HR queries and support.

9.    Handle employee relations, basic grievance handling, and escalations.

10. Support performance management cycles (annual / mid-year).

11. Ensure implementation of HR policies and procedures at the site.

12. Coordinate and support POSH compliance and training activities.

13. Manage site administration activities, including vendor coordination as required.

14. Handle visa, immigration, and work permit processing in coordination with external agencies.

15. Track visa documentation, renewals, and compliance timelines.

16. Support employee engagement and site-level HR initiatives.

17. Assist in statutory compliance and coordination with external authorities.

18. Support CSR and other site-level people initiatives as assigned.

19. Responsible for generating invoices in Tally based on timesheet provided by department heads

20. Point of contact for the brands on any questions related to invoices submitted.

Skills & Experience·      5-6 years of experience in HR operations and site

administration.

·      Hands-on experience in HR lifecycle management and admin

activities.

·      Exposure to visa and external agency coordination preferred.

·      Working knowledge of HRMS and basic payroll processes.

·      Good communication, coordination, and organizational skills.

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