Office Admin Assistant

Location: Ambara Institute of Aviation, Bangalore

Role Summary

The Front Office & Student Support Executive delivers a warm, professional first impression for all visitors. The role focuses on handling enquiries, supporting admissions, maintaining organised records, and ensuring smooth front-office operations.

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Key Responsibilities

• Welcome visitors with professionalism and hospitality; provide basic counselling and institute tours.

• Handle incoming calls, missed calls, messages, and enquiries across phone, WhatsApp, Instagram, JustDial, and Google.

• Assist with admissions by preparing documents, collecting details, and sharing PG contacts when required.

• Track daily student attendance and follow up with absentees.

• Support demo class scheduling, reminders, and follow-up communication.

• Manage petty cash, maintain daily expense records, and ensure office supplies are stocked.

• Maintain student documents, offer letters, photos, and testimonials in organised folders.

• Ensure the front office remains clean, organised, and ready for visitors.

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Skills & Qualifications

• Strong communication and interpersonal skills (English, Hindi & Kannada.

• Professional grooming and a pleasant, welcoming personality.

• Proficiency in Google Workspace and WhatsApp Business.

• Good organisational skills with attention to detail and confidentiality.

• Ability to multitask and work calmly under pressure.

• Freshers who are eager to learn and grow are welcome to apply.

• Prior experience in reception or customer-facing roles is an advantage, but not mandatory.