Office Coordinator

Job Description – Office Coordinator

LocationBengaluru (Office-based role with coordination support)

CompanyGubbacci Uniform Company

About GubbacciGubbacci is a Uniform Operations Partner—we are a technology-driven uniform operations partner for schools and institutions.

We manage the entire uniform lifecycle: planning, measurements, online ordering, customer support, inventory, and fulfillment—end to end.

Role OverviewWe are looking for a highly organized and execution-focused professional to manage and coordinate school measurement operations and related office activities.

This role begins after a school deal is closed and continues until measurements are successfully completed and handed over for production, ensuring smooth coordination between internal teams and schools.

Key Responsibilities1. Measurement Planning & CoordinationCoordinate with Gubbacci sales team and school administrators to:

• Finalize measurement dates
• Align on student strength and schedules
• Plan weekday/weekend measurement calendars
• Maintain updated records in office systems

2. Digital Scheduling SetupWork with the Gubbacci Digital Team to:

• Set up measurement slots on scheduling systems (e.g., Calendly)
• Ensure appointment links are live and shared with parents/schools
• Monitor slot utilization and manage rescheduling if needed
• Maintain proper documentation and reports

3. Office Coordination & Logistics SupportPlan and coordinate:

• Measurement team schedules
• Required materials, tents, tables, and equipment
• Staff movement planning with logistics team

Ensure:

• Proper communication of requirements to field teams
• Availability of materials before dispatch
• Coordination for WiFi/data support when required
• 4. Operational Support & CommunicationAct as central coordination point between school, field team, and internal departments
• Handle schedule updates, escalations, and last-minute changes
• Ensure smooth communication between:
• 
  
• Measurement team
• School administration
• Customer support team
• Warehouse
• 5. Staff & Vendor CoordinationCoordinate with transport and logistics vendors
• Arrange food and refreshments for field teams (as required)
• Ensure discipline, punctuality, and adherence to SOPs
• Maintain vendor contact database

6. Internal Coordination & ReportingWork closely with:

• Customer Support
• Warehouse
• Management

Share daily/weekly updates on:

• Measurement progress
• Issues and resolutions
• Completion status per school
• Pending tasks and follow-ups
• Skills & QualificationsMust-HaveStrong coordination and planning skills
• Excellent communication (English + Kannada preferred)
• Good organizational and follow-up ability
• Ability to manage multiple tasks from office
• Good to HaveExperience in operations coordination / admin role
• Prior experience with schools or institutions
• Familiarity with basic digital tools (Google Sheets, calendars, scheduling tools)
• Work NaturePrimarily office-based role
• Coordination-intensive position
• Weekend support may be required during peak season (compensatory offs as applicable)
• High ownership, high visibility role