1. Educational Qualifications: B.Tech a must2.Overall Job Purpose: To provide high level confidential support to the 3.Chief Executive by providing a full secretarial and administrative service. Ensuring that effective planning and administrative systems are in place and maintained efficiently and effectively.

 EXCELLENT COMMUNICATION SKILLS IS A MUST

Key responsibilities

● To act as a first point of contact dealing with correspondence and phone calls.

To proactively manage and coordinate the diary of the Chief Executive by prioritizing and arranging internal and external meetings, ensuring appropriate briefing papers are prepared and provided.

● Plan and organise travel and accommodation when required.

● Maintain effective filling and data storage including emails and retrieval systems ensuring the needs of the Chief executive are met.

● To provide full personal assistant support by dealing with all correspondence and calls, drafting routine letters to a high standard, minute meetings, taking messages and other administrative tasks as required to support the Chief Executive.

● To provide support for Board of Director meetings by ensuring meetings are properly arranged and serviced. This will include drafting agendas, collating papers and reports, taking minutes and following up action points.

● Supporting the Chief Executive to keep the Board of Director informed about the work of the organisation and their appropriate training and induction.

● To service meetings of the Senior Management Team by drafting and collating papers and reports, preparing manageable agendas, taking minutes and following up on actions points.

● To plan and manage key organizational events such as; staff and Volunteer conference, Strategy days, Staff briefings and others as required.

Other Duties

● Develop skills and undertake responsibilities as appropriate which will fulfill the purpose of the role and support the success of the organization.

● Participate and contribute to organizational/team meetings as required.

● Undertake any other appropriate duties as required to support the Chief Executive to enable them to fulfil their role.

 ● Carry out all the duties with complete discretion and a high regard for confidentiality.

● Any other duties relevant to the needs of the organization and as directed.

         Job Experience and skills

● Experience of providing high-level administrative support in a senior role

● Experience of providing support to a Board of Directors or similar high level committee

● Ability to convey information to people clearly and simply

● Ability to forward plan and manage a complex and busy diary

● Excellent, administrative skills including the ability to identify administrative needs and develop and maintain appropriate systems to meet them

● Experience of managing and planning projects, conferences and events

● Ability to take accurate minutes, including being able to interpret and sum up complex discussions concisely

● Ability to draft routine correspondence and reports

● Ability to maintain accuracy and attention to detail

● Good negotiation skills

● Excellent interpersonal and communication skills including diplomacy

● Excellent time management skills with the ability to manage multiple priorities and deadlines

● Excellent knowledge of Microsoft Office

Personal Qualities

● The ability to work effectively with colleagues at all levels and a wide range of senior external contacts in a high pressure environment

● Confident and determined with the ability to work on own initiative and as a team member when required

● Ability to prioritize, meet deadlines and manage the conflicting demands of a busy workload

● Ability to work flexibly and travel

● Must known Language : English, Hindi & Kannada