Receptionist

A receptionist serves as the initial point of contact for an organization, responsible for greeting visitors, answering, screening, and forwarding incoming phone calls, and managing front-desk administrative tasks. Key duties include maintaining a clean reception area, scheduling appointments, handling mail, and providing basic information via phone or email. 

Key Responsibilities & Duties

• Front Desk Management: Welcoming clients, visitors, and staff professionally while maintaining a secure, tidy, and welcoming reception area.
• Communication Hub: Operating a multi-line phone system, taking messages, and directing inquiries to the appropriate personnel.
• Administrative Support: Sorting mail, managing calendars, scheduling appointments, scanning/photocopying documents, and managing, ordering, or monitoring office supplies.
• Visitor Security: Monitoring visitor access, maintaining security logs, and issuing visitor badges.
• Logistics: Booking conference rooms, coordinating courier pickups, and arranging travel or meetings.