Receptionist / Front Office Executive

Job DescriptionResponsible for managing the front office, handling day-to-day administrative activities, coordinating internal operations, and providing office support to management, accounts, purchase, and project teams.

• Key Skills & ResponsibilitiesFront desk management and professional handling of visitors, clients, and vendors
• Managing incoming and outgoing calls, emails, and official correspondence
• Scheduling appointments, meetings, and maintaining calendars for management
• Maintaining office records, files, registers, and documentation (physical & digital)
• Coordination with internal departments: design, purchase, accounts, marketing, and site teams
• Preparing letters, quotations support documents, MOMs, and basic reports
• Office inventory management (stationery, consumables, office supplies)
• Support in vendor coordination, courier management, and travel arrangements
• Basic HR coordination: attendance tracking, leave records, staff coordination
• Assisting accounts team with bill filing, invoice tracking, and documentation
• Maintaining discipline, cleanliness, and smooth office operations
• Required Skills & CompetenciesGood communication skills in English & Kannada (Hindi/Telugu preferred)
• Basic knowledge of MS Office (Word, Excel, Email handling)
• Pleasant personality with professional etiquette
• Ability to multitask and handle pressure
• Strong organizational and coordination skills
• Experience in construction / engineering office is an added advantage