Secretary / Executive Assistant

Executive Assistant to MD Job Description Template: As the Executive Assistant to the Managing Director (MD), you will manage a broad range of administrative tasks and facilitate communication and calendar management. You will act as a critical partner to the MD in ensuring business goals are achieved efficiently.

Responsibilities

• Manage and maintain the MD’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Screen incoming correspondence and determine the level of priority, routing appropriately.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Prepare reports, memos, and other documents as required by the MD.
• Organize and manage special projects as directed by the MD.
• Coordinate all aspects of board and senior leadership team meetings.
• Handle confidential information with discretion and professionalism.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Proven experience as an executive assistant or other relevant administrative support experience.
• Exceptional organizational and time management skills.
• Strong written and verbal communication skills.
• High level of discretion and integrity in handling sensitive and confidential information.

Skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Calendar management software
• Travel booking software
• Project management
• Report preparation
• Effective communication
• Problem-solving
• Attention to detail