Secretary / Executive Assistant

Role Overview:

As the Personal Assistant to the CEO, you will play a crucial role in managing and optimizing the daily operations of the CEO’s office. You will be the right-hand person who ensures that all schedules, communications, travel, and procedures run smoothly, enabling the CEO to focus on high-level strategic priorities. This role requires someone with at least one year of experience in a similar administrative or executive support role.

• Key Responsibilities:Managing Schedules: Plan and manage the CEO’s calendar, including scheduling meetings, appointments, and events. Ensure time is optimized and well-organized.
• Handling Communications: Serve as the first point of contact for calls, emails, and other forms of communication. Respond to inquiries professionally and efficiently, passing on relevant messages.
• Preparing Reports: Compile, format, and prepare reports, presentations, and correspondence to assist the CEO in making informed decisions. Should also be able to research and get Information on various topics.
• Organizing Travel: Handle all aspects of travel arrangements, including booking flights, accommodation, and ground transportation. Ensure all details are coordinated and seamless.
• Managing Expenses: Track, file, and organize receipts, invoices, and expenses. Prepare necessary reports for reimbursement and budgeting.
• Representing the CEO: Act as the voice of the CEO in emails, calls, and meetings when appropriate. Maintain a professional and confident demeanour at all times.
• Maintaining Procedures: Help develop and maintain efficient administrative systems and workflows to improve office efficiency.
• Liaising with Others: Serve as the liaison between the CEO and internal staff, suppliers, and clients. Foster strong working relationships across the organization.
• Qualifications:At least 1 year of experience in a similar administrative, executive assistant, or personal assistant role.
• Exceptional organizational and time-management skills with a keen eye for detail.
• Strong communication skills (both written and verbal), with the ability to represent the CEO effectively.
• Ability to manage multiple tasks and projects while maintaining professionalism under pressure.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and other business productivity tools.
• Discretion and confidentiality when dealing with sensitive information.
• Ability to adapt and be flexible in a fast-paced environment.
• A positive, proactive attitude and a problem-solving mindset.
• Benefits:Competitive salary.
• Opportunity to work with a creative, forward-thinking leadership team.
• Professional development and growth opportunities within the company.

• If you are an energetic, detail-orientated individual who thrives in a fast-paced environment, we encourage you to apply!