Secretary / Executive Assistant

Chris Group is seeking a highly organized, efficient, and discreet Secretary to the Chairman to provide top-level administrative and clerical support. The ideal candidate will be proactive, detail-oriented, and capable of handling confidential matters with the utmost professionalism. This role requires excellent typing and listening skills, as well as strong communication, time management, and multitasking abilities.

• Key ResponsibilitiesProvide comprehensive administrative support to the Chairman, including managing schedules, appointments, and meetings.
• Accurately transcribe notes, dictations, and correspondences with speed and precision.
• Listen attentively during meetings and prepare detailed minutes and action summaries.
• Handle confidential documents and sensitive information with discretion and integrity.
• Draft, type, and proofread letters, reports, and other communications.
• Coordinate internal and external communications on behalf of the Chairman.
• Manage travel arrangements, itineraries, and logistics.
• Maintain organized filing systems (both digital and physical).
• Liaise with department heads and external stakeholders as required.
• Perform any other duties as assigned by the Chairman to ensure smooth office operations.
• Qualifications & SkillsProven experience as a Secretary, Executive Assistant, or in a similar administrative role.
• Exceptional typing speed and accuracy.
• Excellent listening and comprehension skills.
• Strong written and verbal communication skills.
• High level of professionalism, confidentiality, and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and time-management abilities.
• Ability to work independently and under pressure.
• Education & ExperienceBachelor’s degree or equivalent qualification preferred.
• Minimum of 3 years of experience in an executive or administrative support role.