Secretary / Executive Assistant CEO

Job Summary:

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant (EA) to support the CEO in strategic, administrative, and operational tasks. The ideal candidate is someone who can manage multiple priorities, maintain confidentiality, and act as the CEO’s right hand.

Key Responsibilities:

* Manage CEO’s daily schedule, appointments, and travel.

* Prioritize tasks, block time, and ensure smooth time management.

* Coordinate internal and external meetings.

2.Communication & Coordination

* Act as the primary point of contact between CEO and internal/external stakeholders.

•Draft emails, letters, presentations, and business communication.

•Handle confidential information with discretion.

3.Operations & Follow-ups

•Track pending tasks, deadlines, and ensure timely follow-ups.

•Support project updates, reviewing progress with the CEO.

•Coordinate with HR, Finance, Operations, and Sales teams for CEO directives.

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4.Meeting Support

•Prepare meeting agendas, minutes, and summary notes.

•Ensure meetings are well-structured and documented.

•Maintain action trackers.

5.Travel & Logistics

•Plan travel itineraries, hotel bookings, local transport, and event coordination.

•Handle expense reports and reimbursements.

6.Administrative Management

•Manage CEO files, documents, and data.

•Organize events, conferences, and board meetings.

•Support onboarding and HR coordination if required.

Skills & Competencies

o Excellent communication skills (written & verbal).

o Strong organizational and time-management skills.

o Problem-solving mindset and ability to multitask.

o Proficiency in MS Office / Google Workspace.

o Professional presence, confidentiality & discretion.

o Ability to work in fast-paced and dynamic environments.

Qualifications

o Bachelor’s degree required (MBA preferred).

o 4–10 years of experience as EA / Executive Assistant / Office Manager / Chief of Staff support role.

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Preferred Experience

o Worked with CXOs or Founders.

o Experience in real estate, startup, tech, consulting, or similar fast-paced industries.

o Prior experience in handling operations, HR coordination, vendor management, or travel planning.