Computerized Maintenance Management System Administrator

CMMS Administrator 

What this job involves? 

The Computerized Maintenance Management System (CMMS) Administrator develops, implements, integrates and manages the information systems and associated tools. This position provides the critical data needed to track Key Performance Indicators and analyze team performance, comparing it against targets and benchmarks. 

This position establishes, maintains and ensures consistent application of the CMMS processes and procedures to support all maintenance functions including, but not limited to, the following: Asset Management, Work Order Management, Preventive Maintenance Scheduling, Inventory Management, Labor Records, Task and Procedures Management, System Software and Hardware Management 

Key Responsibilities

System Administration: 

• Input and maintain the facility master data on Dynamics 365, 

• Implement system updates, 

• Serve as the main contact for Americas region & supports other regions for the CMMS system. 

• Set up and assist in designing CMMS views, dashboards & reports, 

Work Order Management 

• Manage the work order system. This includes supervising the work order transactions and providing the required reports to management, 

• Establish available PM schedules and ensure work order release within timeline 

• Track asset downtime, Track labor costs 

• Scheduled vs. Unscheduled repairs, Chart MTBF & MTTR for Assets 

• Create and maintain reporting tool for monthly Key Performance Indicators (Scorecard Reporting) and conduct analysis against targets and track of PM due 

• Provide support to the facilities team for quarterly updates and changes to preventive maintenance tasks and scheduled events 

Checklist 

• Creating new task plans of individual activities 

• Mapping necessary task plan to PM schedules 

• Support facilities team on updates in task plan 

• Trends on checklist value at asset level 

Inventory Management 

• Total inventory management 

• Establish unique item number for parts & track parts utilization 

• Support for quantity upload 

• Asset Part relation 

• List of primary vendors/suppliers and with contact information 

• Determine repair / PM costs per assignment 

• Set minimum / maximum reorder points 

• Support inventory returns 

Labor Records 

• Track labour costs for work orders 

• Track labour costs for all assets 

• Ensure resource are properly mapped for booking labour 

• Support facility team in scheduling labour  

Tasks / Procedure Management 

• Establish and define procedures of all tasks for all users 

• Define common tasks for related work orders 

• Set up and provide instructions for timely input for work orders/projects at applicable sites. 

• Train New personnel on the CMMS system 

 Additional Requirements 

• Assist with the management on bringing in new enhancements and integration with other tools 

• Analyze data and present management on the outcomes 

• Manage special projects and perform other duties as assigned. 

Sound like you? To apply, you need to be: 

• A minimum of 5-6 years' experience in a comparable CMMS role is highly preferred; 3 years' experience in a data management and analysis may be considered 

• Experience using CMMS tool Dynamics 365, is highly preferred. 

• Experience in integrating CMMS with other tools  

• Experience working with facility background and hands of knowledge in HVAC system, Fire Safety system, Plumbing, Electrical (Transformer, UPS, DG, HT & LT end, etc.,) 

• Computer skills - Microsoft Office skills (Excel, Word, Outlook, Power Point, Power Apps) 

• Collaborative mind set: We believe that collaboration plays a central role in achieving success, demonstrate flexibility in working with a team, you must possess a customer- centric focus and superior organizational skills to manage daily activities effectively 

• Good organizational skills with ability to multi-task and prioritize. 

• Ability to work within a team as well as independently 

• Logical thinker with good common sense and excellent eye for detail. 

• Flexible and adaptable to policy changes and work flow 

• Ability to write reports, investigations, and standard operating procedures. 

• Excellent verbal and written communication skills; ability to communicate with multi-level audiences. 

What we can do for you: 

At JLL, we make sure that you become the best version of yourself by helping you realize your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits Package. 

Apply today