Project Coordinator

Consultant- Project Coordinator

Key Responsibilities include:

Project Planning & Coordination:

• Assist Project Managers in developing detailed project plans, including timelines, milestones, project scope, resource allocation, and budget.
• Support the Project Managers in preparing for, facilitating, and following up from project meetings
• Assist in identifying and managing project risks, issues, and dependencies, and consistently capturing project lessons learned.
• Assist Project Managers in maintaining project schedules, ensuring timely updates and tracking progress against plan.
• Help manage project resources, including assigning tasks to team members, vendors, and contractors. 
• Monitor project health against scope, schedule and budget, and flag delays or over-budget or scope creep immediately.

Documentation and Quality Control:

• Help develop and maintain project documentation, including project charters, project plans, status reports, and other project-related materials.
• Organize and store project documents efficiently such that project documentation is easily accessible for leadership.
• Support the implementation of quality assurance processes.
• Support the Project Managers with the review and assessment of project outcomes against lifecycle outcomes.
• Assist in conducting regular quality inspections and audits to ensure project quality standards are met.

Project Financials:

• Assist Project Managers with maintaining and updating project financials on a weekly basis.
• Monitor and track project financials to ensure accuracy in actuals, forecasted projections, and EAC / ETC.

Deliverables:

• Maintain detailed project plans and schedules.
• Project relevant meeting minutes, and action items.
• Up-to-date project documentation and records
• Risk and issue logs with mitigation strategies.
• Project lifecycle quality evaluation and metrics reports.

Skills/Tools Proficiency:

• Strong organizational and multi-tasking skills.
• Excellent written and verbal communication skills.
• Proficiency in project management software (e.g., MS Project, Jira, Smartsheets, etc.).
• Strong problem-solving skills and attention to detail.
• Ability to work well in a team environment and collaborate with cross-functional teams
• Proficient in Microsoft Office suite (Word, PowerPoint and Excel)
• Experience with tools such as PowerBI, Sharepoint, and Source/ Confluence will be an advantage
• Ability to work under pressure and meet deadlines
• Ability to proactively manage reporting deadlines and prepare draft reports for review at least 2 days prior to deadlines

1. Education & Experience: 

• Bachelor’s degree in Business Administration, Project Management, or related field.
• Minimum of 2-3 years of experience in a project coordination or similar role.
• PMP or similar certification is a plus but not required.

Key Responsibilities include:

Project Planning & Coordination:

• Assist Project Managers in developing detailed project plans, including timelines, milestones, project scope, resource allocation, and budget.
• Support the Project Managers in preparing for, facilitating, and following up from project meetings
• Assist in identifying and managing project risks, issues, and dependencies, and consistently capturing project lessons learned.
• Assist Project Managers in maintaining project schedules, ensuring timely updates and tracking progress against plan.
• Help manage project resources, including assigning tasks to team members, vendors, and contractors. 
• Monitor project health against scope, schedule and budget, and flag delays or over-budget or scope creep immediately.

Documentation and Quality Control:

• Help develop and maintain project documentation, including project charters, project plans, status reports, and other project-related materials.
• Organize and store project documents efficiently such that project documentation is easily accessible for leadership.
• Support the implementation of quality assurance processes.
• Support the Project Managers with the review and assessment of project outcomes against lifecycle outcomes.
• Assist in conducting regular quality inspections and audits to ensure project quality standards are met.

Project Financials:

• Assist Project Managers with maintaining and updating project financials on a weekly basis.
• Monitor and track project financials to ensure accuracy in actuals, forecasted projections, and EAC / ETC.

Deliverables:

• Maintain detailed project plans and schedules.
• Project relevant meeting minutes, and action items.
• Up-to-date project documentation and records
• Risk and issue logs with mitigation strategies.
• Project lifecycle quality evaluation and metrics reports.

Skills/Tools Proficiency:

• Strong organizational and multi-tasking skills.
• Excellent written and verbal communication skills.
• Proficiency in project management software (e.g., MS Project, Jira, Smartsheets, etc.).
• Strong problem-solving skills and attention to detail.
• Ability to work well in a team environment and collaborate with cross-functional teams
• Proficient in Microsoft Office suite (Word, PowerPoint and Excel)
• Experience with tools such as PowerBI, Sharepoint, and Source/ Confluence will be an advantage
• Ability to work under pressure and meet deadlines
• Ability to proactively manage reporting deadlines and prepare draft reports for review at least 2 days prior to deadlines

1. Education & Experience: 

• Bachelor’s degree in Business Administration, Project Management, or related field.
• Minimum of 2-3 years of experience in a project coordination or similar role.
• PMP or similar certification is a plus but not required.

Key Responsibilities include:

Project Planning & Coordination:

• Assist Project Managers in developing detailed project plans, including timelines, milestones, project scope, resource allocation, and budget.
• Support the Project Managers in preparing for, facilitating, and following up from project meetings
• Assist in identifying and managing project risks, issues, and dependencies, and consistently capturing project lessons learned.
• Assist Project Managers in maintaining project schedules, ensuring timely updates and tracking progress against plan.
• Help manage project resources, including assigning tasks to team members, vendors, and contractors. 
• Monitor project health against scope, schedule and budget, and flag delays or over-budget or scope creep immediately.

Documentation and Quality Control:

• Help develop and maintain project documentation, including project charters, project plans, status reports, and other project-related materials.
• Organize and store project documents efficiently such that project documentation is easily accessible for leadership.
• Support the implementation of quality assurance processes.
• Support the Project Managers with the review and assessment of project outcomes against lifecycle outcomes.
• Assist in conducting regular quality inspections and audits to ensure project quality standards are met.

Project Financials:

• Assist Project Managers with maintaining and updating project financials on a weekly basis.
• Monitor and track project financials to ensure accuracy in actuals, forecasted projections, and EAC / ETC.

Deliverables:

• Maintain detailed project plans and schedules.
• Project relevant meeting minutes, and action items.
• Up-to-date project documentation and records
• Risk and issue logs with mitigation strategies.
• Project lifecycle quality evaluation and metrics reports.

Skills/Tools Proficiency:

• Strong organizational and multi-tasking skills.
• Excellent written and verbal communication skills.
• Proficiency in project management software (e.g., MS Project, Jira, Smartsheets, etc.).
• Strong problem-solving skills and attention to detail.
• Ability to work well in a team environment and collaborate with cross-functional teams
• Proficient in Microsoft Office suite (Word, PowerPoint and Excel)
• Experience with tools such as PowerBI, Sharepoint, and Source/ Confluence will be an advantage
• Ability to work under pressure and meet deadlines
• Ability to proactively manage reporting deadlines and prepare draft reports for review at least 2 days prior to deadlines

1. Education & Experience: 

• Bachelor’s degree in Business Administration, Project Management, or related field.
• Minimum of 2-3 years of experience in a project coordination or similar role.
• PMP or similar certification is a plus but not required.