Job Description

Position Title/Responsibility Level

Sr Associate, Merchandise Accounts Payable

Function

Finance Operations

Reports to 

Assistant Manager – Finance Operations

Supervises

N.A.

Permanent/ Temporary

Permanent

Span of Control

N.A.

Location 

Bangalore, India

Basic Function

• The position is responsible to perform variety of accounting functions related to Merchandise AP - Retail 
• The job also includes accounts payables exceptional research activities to be completed in an accurate and timely manner 
• Follow-up with Client for timely receipt of resolutions.
• Maintain data and records in accordance with accounting standards & principles
• Exposure to following areas will be preferred in P2P Process:
• Merchandise AP – Prepayment, Vendor Chargeback
• Charge back payback processing
• Handling inquires, Return to Vendor, Prepayments 
• Vendor statement reconciliation

Essential Functions

• To ensure adherence to published procedures, timescales and guidelines for Level 1 & 2 – Vendor Inquires.
• Resolve aged invoices from exception log.
• To ensure accurate data entry to provide business owners with quality analysis of Payables.
• Analyze and research all discrepancies/ open items and resolve any queries relating to Payable.
• Any other essential function that may occur from time to time as directed by the Supervisor to help to identify inefficiencies to the process and assist to drive process improvements activities
• Ensure that the assigned targets are met in accordance with SLA and Internal standards

Performance parameters

• Attendance & Schedule Adherence
• Attrition
• Timeliness & Accuracy
• Team objectives

Primary Internal Interactions

• AM for the purpose of reporting performance, escalation handling, clarifying concerns, seeking support and monthly evaluation of performance
• Manager for the purpose of settling issues left unresolved by the AM
• Subject Matter Expert for the purpose of handling process related issues, queries and escalated transactions
• QCA for the purpose of associate performance feedback and audit in order to update the training curriculum

Primary External Interactions

• Accounts Payable Vendors
• Client trainers, SMEs and Operations for the purpose of developing and updating training.
• Escalations at the client end for the purpose of seeking clarifications & answering queries

Skills

Technical Skills

• Good computer navigation skills
• Strong PC skills, with knowledge of Microsoft Office, particularly strong in MS Excel & Word are a critical requirement
• Exposure to SAP – AP Module 

Process Specific Skills

• Strong  knowledge of P2P Process 
• Accounting principles and Accounts Payable concepts
• Excellent Communication Skills ( Both Written and Oral)

Soft skills (Desired)

• Self disciplined and result oriented
• Team work/ Managing Self / Adaptability 
• Ability to multi task
• Data gathering ability/ Eye for detail
• Coaching and Feedback

Soft Skills (Minimum)

• Good Communication Skills (Both Written and Oral)
• Business awareness 
• Customer Service Focus
• Active listening skills
• Presentation and Facilitation Skills

Education Requirements

• Graduate in Accounting / Commerce with at least 15 years of education

Work Experience Requirements

• Total work experience should be 2 - 4 years in the field of Finance/Accounts preferably in P2P (Accounts Payable Processes)

Other Requirements

Annexure: 

Acknowledgement

(acknowledge that the information contained in this document is factual and complete)

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 Candidate                                                                                Supervisor/Manager                                                 Date