Workplace Occupancy Planner

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Key Responsibilities:

Space Planning:

• Develop and implement space planning strategies to optimize space utilization and layout efficiency.
• Collaborate with internal and external stakeholders to understand space requirements and develop functional floor plans.
• Prepare and update space allocation guidelines, design standards, and occupancy metrics.
• Conduct workplace assessments to identify opportunities for improvement and propose innovative space solutions.

Occupancy Management:

• Oversee the tracking and management of occupancy data and metrics, including occupancy rates and utilization statistics.
• Monitor lease expirations, occupancy dates, and provide proactive planning to ensure smooth transitions and minimal downtime.
• Liaise with internal departments and external vendors to coordinate moves, adds, changes, and furniture reconfigurations.
• Ensure compliance with space utilization policies, safety regulations, and industry standards.

Stakeholder Management:

• Collaborate with internal business units, real estate teams, architects, and external consultants to understand space requirements and align plans accordingly.
• Act as a liaison between the CRE team, facility management, and business units to meet space needs and resolve occupancy-related issues.
• Provide guidance on space planning best practices and present recommendations to stakeholders.

Technology and Tools:

• Leverage space management software and technology tools to develop accurate space plans, track occupancy data, and generate reports.
• Stay abreast of industry trends and emerging technologies related to space planning, occupancy optimization, and workplace innovation.

Budgeting and Reporting:

• Develop and manage budgets related to space planning activities, furniture procurement, and occupancy costs.
• Prepare regular reports on space utilization, occupancy trends, and key performance indicators (KPIs) for management review.

Qualifications and Skills:

• Bachelor’s degree in architecture, Interior Design, Facility Management, or a related field (master’s degree preferred).
• Proven experience in space planning, occupancy management, or related roles within the commercial real estate industry.
• Strong knowledge of space planning principles, workplace design concepts, and industry standards.
• Proficiency in using space management software, Computer-Aided Design (CAD) tools, and Microsoft Office Suite including advanced Excel, Power BI and PowerPoint skills. Professional Certification in Advance Excel & Power BI is a MUST.
• Excellent analytical and problem-solving abilities with attention to detail.
• Exceptional communication and interpersonal skills to collaborate effectively with stakeholders.
• Project management skills to manage multiple initiatives simultaneously and meet deadlines.
• Knowledge of local building codes, regulations, and ADA requirements related to space planning and occupancy management.

Location:

On-site –Bengaluru, KA

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.