Account Executive (Accounting)

Update Customer Details in

F& O

1 Accounting of Invoices for Normal Dispatch

Accounting of sales invoice in AX as per the dispatch details received

from Sales Team / Impex

2 Customer Management

Generate ageing of outstanding receivables and circulate (email + number)

Maintain list of open advances / unadjusted invoices

Follow-up with Direct Customers for payments

3 Update Currency Exchange Rate 

4 Raising of Debit Notes/Credit Note (ORG/CLIENT)

Raise debit notes in AX (using available serial numbers)

Forward debit notes to Group company

Accounting of debit notes raised by customers or credit notes issued

after due approval

5 Sales Order Creation

Create new sales order as received mail from Department

6 Sales order overview sheet (RIL)

Send Sales order overview sheet Everyday

Update in F&O Delivery / Shipped dates in SO & Maintain Data for

ALL SO's (open/delivered/cancelled/deleted/invoiced)

7 Packing Slip not Invoiced (RIL/DCP/MAT)

8 Accounting of Invoices for Free shipment

List of packing slip, Goods are shipped-packing slip ready but pending

for invoiced part

Control on Pending Packing slips/ invoices (Cross-check with Impex)

9 P1 _ Costing Products

Review the Code and prepare Price comparison between Invoice Price &

Actual Costing Amount

P1 Costing not done status send to Saba / Aarti

10 Bank Reconcilation

Accounting of bank payment entry in system along with the reference

number of Cheque or RTGS

Preparation of cheques 

Dispatch of cheques to vendors / sending mail for online payments,

acknowledgement

11 Cash Physical verification of cash & Cash withdrawal to maintain cash

balance as per requirement

List of Cash Request

12 Payment Processing (Cash)

Preparation of list of payments / petty cash / cash advance

Accounting of cash payments

Disbursement of cash with acknowledgement

13 Cash Management

Physical verification of cash

Cash withdrawal to maintain cash balance as per requirement

14 Invoice Posting (PO / Without PO)

Update Invoice processing sheet, send mail pending invoices to store

15 Accounting of Purchase and Expense Invoices (Non-PO Based)

Verification of vendor invoices

(approval for receipt of goods / service from user department is must) based

on contract, rate agreement etc., taxes, payment terms, budgets and any other

comment / remark from Purchaser / User

Settlement of advance payments / payments against invoices

16 Petty Cash Expenses

Verification of petty cash voucher submitted by concerned employees

(ensure adequate supporting and approvals)

Accounting of petty cash expense in AX and settlement of advance to the

concerned employee

Maintaining of person-wise list of petty cash given, settled and pending

settlement & send pending cash voucher expense mail to store

Settlement of advance payments / payments against invoices

17 Purchase Order Summary 

Verifying list of all Open PR to be circulated to respective

department