Client Coordination & Reporting Executive

Role: Client Coordination & Reporting Executive

Location: Bhopal

Key Responsibilities

Office & Administrative Responsibilities

• Coordinate with internal teams, health officials, hospitals, and external stakeholders.
• Maintain records, files, and documentation related to health cases, investigations, and reports.
• Prepare daily, weekly, and monthly reports for submission to senior authorities.
• Assist in drafting official correspondence, notices, and summaries.

Client & Stakeholder Coordination

• Act as a point of contact between clients, healthcare institutions, and the department.
• Collect required information and documents from clients and concerned authorities.
• Ensure timely communication and follow-up on assigned matters.

Field Work & Investigation

• Conduct field visits for investigation, verification, and data collection as assigned.
• Inspect healthcare facilities, accident sites, or related locations when required.
• Record observations, collect evidence, and document findings accurately.
• Coordinate with medical officers, police departments, and local authorities during investigations.

Reporting & Documentation

• Compile investigation findings into structured reports.
• Ensure accuracy, clarity, and compliance with departmental formats and guidelines.
• Assist in audit, compliance, and monitoring activities.

Compliance & Support Functions

• Ensure work is carried out in accordance with health department rules, policies, and legal requirements.
• Support implementation and monitoring of health programs and initiatives.
• Perform any other duties assigned by senior officers from time to time.
• Required QualificationsBachelor’s degree in Public Health, Life Sciences, Social Sciences, Administration, or a related field.
• Knowledge of health department procedures and documentation is desirable.
• Skills & CompetenciesStrong coordination and communication skills.
• Ability to prepare clear and accurate reports.
• Willingness to undertake fieldwork and travel as required.
• Basic knowledge of data collection and investigation procedures.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Attention to detail and ability to work under deadlines.
• Experience1–3 years of experience in health sector coordination, fieldwork, investigation, or reporting (preferred).
• Freshers with relevant educational background may also be considered, depending on organizational requirements.
• Work EnvironmentCombination of office-based duties and field assignments.
• May require travel within the district/state.