Tender Executive

Tender Executive Job Summary: A Tender Executive is responsible for identifying, preparing, and submitting competitive and compliant tender proposals for the organisation. They play a critical role in securing new business opportunities by managing the entire tendering process from opportunity identification to contract award.

1. Key Responsibilities:Identify Tender Opportunities:
2. 
   

• Monitor various tender portals, government websites, and industry publications to identify relevant tender opportunities aligned with the company’s business objectives.

1. Tender Documentation & Preparation:
2. 
   

• Coordinate with internal departments (technical, finance, legal, operations) to collect required information and supporting documents for tender submissions.
• Prepare detailed, accurate, and timely tender proposals, including commercial, technical, and financial offers.

1. Compliance & Evaluation:
2. 
   

• Ensure all tender documents comply with industry standards, company policies, and government regulations.
• Conduct thorough evaluations of tender requirements to identify risks and ensure the feasibility of delivering the project.

1. Submission & Follow-up:
2. 
   

• Submit tenders before deadlines and ensure proper documentation and formats are followed.
• Follow up with the concerned authorities for updates and clarifications regarding the tender status.

1. Maintain Tender Records:
2. 
   

• Keep a well-organized record of all tender activities, including submitted proposals, correspondence, and outcomes for future reference.

1. Collaboration & Communication:
2. 
   

• Work closely with project managers, finance teams, and legal advisors to develop competitive bids.
• Communicate with clients and government officials professionally and respond to any post-submission queries.

1. Market Analysis & Reporting:
2. 
   

• Analyze competitor activities and industry trends to improve tender strategies.
• Prepare regular reports for management on tender pipeline, success rate, and pending submissions.
• Required Skills and Qualifications:Bachelor’s degree in Business Administration, Commerce, Engineering, or relevant field.
• Prior experience (1-3 years) in tender management or sales in a related industry.
• Good knowledge of government and private tender processes.
• Strong attention to detail and ability to work under tight deadlines.
• Excellent written and verbal communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Strong analytical and organizational skills.
• Preferred Attributes:Ability to work independently and as part of a team.
• Problem-solving mindset.
• Familiarity with ERP software or tender management systems.