Office Assistant

Role: Admin & HR Executive (Founder’s Intern)Position OverviewThe Admin & HR Executive (Founder’s Intern) will work directly with the Founder and act as a supporting backbone of daily operations. This role involves administration, HR coordination, client communication, call handling, and meeting management, ensuring smooth internal and external coordination.

• Key Responsibilities

1. Founder & Operations SupportAssist the Founder in day-to-day administrative and operational tasks

• Maintain calendars, task lists, and follow-ups assigned by the Founder
• Coordinate between internal team members and external stakeholders
• Ensure timely execution of assigned priorities
• 2. Client Communication & CoordinationHandle incoming client calls, WhatsApp messages, and emails professionally
• Share approved information, updates, and documents with clients
• Schedule and confirm client meetings, calls, and follow-ups
• Maintain records of client interactions and communication history
• Escalate critical client issues or decision-based matters to the Founder

Note: This role does not involve final pricing, negotiations, or commitments without Founder approval.

• 3. Call Handling & Meeting ManagementReceive and route incoming business calls appropriately
• Book meetings (online/offline) for the Founder and team
• Send meeting confirmations, reminders, and agendas
• Take basic meeting notes and share action items post-meeting
• 4. HR & Team CoordinationAssist in hiring processes (screening resumes, scheduling interviews)
• Maintain employee records, attendance, and basic HR documentation
• Coordinate onboarding and offboarding formalities
• Act as a point of contact for basic team queries and coordination
• 5. Office AdministrationMaintain internal documents, files, and shared folders
• Track daily office requirements and basic vendor coordination
• Ensure smooth internal communication and process flow
• Support reporting and documentation as required
• 6. Confidentiality & Professional ConductHandle sensitive information with strict confidentiality
• Represent the Founder and company professionally at all times
• Follow communication protocols and approval hierarchies
• Reporting StructureReports directly to the Founder
• Works closely with internal team members and clients under defined authority
• Ideal Candidate ProfileStrong communication skills (English & Hindi preferred)
• Organized, proactive, and detail-oriented
• Comfortable handling calls, clients, and coordination tasks
• Willing to learn business operations closely with the Founder