OPERATIONS HEAD -Event Planner / Manager

Job Summary:The Operation Head – Event Planning & Execution is responsible for end-to-end planning, coordination, and execution of all events and promotional activities. This role ensures smooth operations, quality delivery, cost control, and client satisfaction by managing teams, vendors, timelines, and logistics.

Key Responsibilities:



1. Event Planning & Strategy

• Plan and manage corporate events, brand activation, exhibitions, roadshows, and promotional campaigns.
• Develop event execution strategies aligned with client objectives and brand guidelines.
• Prepare event timelines, budgets, and execution plans.

2. Execution & Operations Management

• Oversee on-ground execution of events and promotional activities.
• Ensure all operational aspects (manpower, materials, transport, permissions, and setups) are handled efficiently.
• Monitor event progress and resolve operational issues in real time.

3. Team Management

• Lead and manage project managers, supervisors, promoters, and support staff.
• Allocate manpower for events and ensure proper briefing and training.
• Track team performance and ensure discipline and professionalism on site.

4. Vendor & Partner Management

• Identify, negotiate, and manage vendors (fabricators, printers, sound & light, logistics, manpower agencies, etc.).
• Ensure quality output and timely delivery from all vendors.
• Control costs and avoid budget overruns.

5. Client Coordination

• Act as the main point of contact for clients for operational matters.
• Understand client requirements and translate them into execution plans.
• Provide regular updates and post-event reports.

6. Budgeting & Cost Control

• Prepare event budgets and track expenses.
• Ensure maximum efficiency within approved budgets.
• Approve vendor bills and verify actual costs vs planned costs.

7. Compliance & Risk Management

• Ensure legal and safety compliance (permissions, insurance, venue rules, fire safety, etc.).
• Handle risk planning and contingency management for events.

8. Reporting & Documentation

• Prepare event reports, execution photos, and performance summaries.
• Maintain records of vendors, manpower, and operational processes.
• Analyze outcomes and suggest improvements.
• Required Skills & Competencies:Strong knowledge of event planning and on-ground execution.
• Excellent leadership and people management skills.
• Budgeting and negotiation abilities.
• Problem-solving and crisis management skills.
• Strong communication and coordination skills.
• Ability to work under pressure and manage multiple events simultaneously.
• Qualification & Experience:Bachelor’s degree in Event Management, Marketing, Business, or related field (preferred).
• 5–10 years of experience in event planning and execution.
• Minimum 2–3 years in a managerial or leadership role.
• Experience in managing large teams and multiple vendors.
• Work Conditions:Willingness to travel and work on weekends/holidays as per event schedules.
• Field-based and office-based role.