Personal Office Assistant

About the Role

We are seeking a dynamic and proactive Personal Assistant + Office Executive to support our daily operations, digital presence, and organizational activities. The ideal candidate should be fluent in English, creative in social media management, tech-savvy with AI tools (ChatGPT & others), and efficient in handling administrative and office-related tasks.

• Key Responsibilities1. Communication & CoordinationDraft, review, and respond to emails/messages in fluent English
• Assist in preparing official letters, proposals, and documents
• Act as a communication bridge between management, team, and external partners
• 2. Social Media ManagementPlan, create, and schedule social media posts across platforms
• Develop engaging reels, short videos, and creatives for campaigns
• Monitor engagement, respond to comments/messages, and grow online presence
• 3. Webinar & Event CoordinationOrganize and coordinate webinars, online classes, and meetings
• Manage registrations, reminders, and participant communication
• Provide live technical assistance during webinars
• 4. App & Data ManagementUpload and maintain data/content on the GROZINIAA App
• Manage backend app functions and ensure smooth operations
• Assist with reporting, troubleshooting, and user support
• 5. AI & Productivity ToolsUse

ChatGPT and other AI tools to:

• Draft content, social media captions, and documents
• Generate ideas for campaigns and presentations
• Automate routine office tasks where possible

Office & Administrative

• Support Handle day-to-day office tasks (filing, documentation, scheduling)
• Maintain records, reports, and database entries
• Support management in executing business strategies

Key Skills Required

• Excellent written & spoken English
• Strong knowledge of social media platforms (Instagram, Facebook, LinkedIn, WhatsApp, TikTok)
• Basic graphic design & video editing skills (Canva/CapCut/Photoshop preferred)
• Experience in AI tools like ChatGPT, MidJourney, Copy.ai, Jasper etc.
• Ability to organize and run webinars/events (Zoom/Google Meet/Graphy etc.)
• Comfortable with app management & data uploads
• Proactive, organized, and multitasking ability