Admin Executive

Job Title: Admin Executive

Job Summary

The Admin Executive is responsible for providing administrative and operational support to ensure the smooth day-to-day functioning of the office. This role involves coordinating office activities, maintaining records, supporting management, and acting as a point of contact for internal and external stakeholders.

Key Responsibilities

• Manage daily office operations and administrative tasks
• Maintain and organize files, records, and documentation (physical and digital)
• Handle correspondence, emails, phone calls, and visitor coordination
• Schedule meetings, appointments, and prepare meeting minutes
• Support management with reports, presentations, and data entry
• Coordinate with vendors, service providers, and internal departments
• Monitor office supplies and place orders when necessary
• Assist with HR administrative tasks (attendance, leave records, onboarding support)
• Ensure compliance with company policies and procedures
• Handle confidential information with discretion

Requirements & Qualifications

Diploma or Bachelor’s degree in Business Administration or related field

• Proven experience as an Admin Executive, Administrative Assistant, or similar role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Ability to multitask and work independently
• Attention to detail and problem-solving skills
• Preferred SkillsExperience with office management systems or ERP software
• Basic knowledge of HR or accounting processes
• Strong interpersonal skills and a professional attitude
• Working ConditionsFull-time, office-based role
• Standard working hours (may vary based on organizational needs)