Management Assistant

Management Assistant – Job Role and Responsibilities

Job Role Overview

A Management Assistant provides administrative, operational, and coordination support to senior managers or department heads. Their role is to ensure smooth office operations, help with planning and execution of tasks, and support management in daily decision-making activities.

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Key Responsibilities

1. Administrative Support

Manage calendars, schedule meetings, and organize appointments.

Handle emails, phone calls, and internal communication on behalf of management.

Prepare letters, reports, and presentations.

2. Coordination & Communication

Act as a communication link between management and employees.

Coordinate with different departments for updates, reports, and tasks.

Follow up on deadlines, pending tasks, and project progress.

3. Documentation & Reporting

Maintain office records, files, and confidential documents.

Prepare daily, weekly, or monthly reports as required.

Manage data entry and maintain organized databases.

4. Meeting & Event Support

Arrange meeting logistics: venue setup, materials, agendas, and minutes.

Assist in planning and coordinating internal events, reviews, or training sessions.

5. Project Assistance

Support managers in executing small projects or initiatives.

Conduct basic research, collect data, and prepare summaries.

6. Travel & Expense Management

Book travel, accommodation, and transportation for management.

Prepare and track expense reports.

7. Office Management Support

Monitor office supplies and place orders when required.