Accountant Cum Billing Assistant

As the Accounts Assistant and Cashier, you will be responsible for tracking and recording all day to day working transactions of the company, handling the movement of monies, supporting the Accounts manager for adherence to all statutory compliances, supplier/ vendor payables and receivables. You will be working under the direct control of an Accounts Manager and further report to the Executive Director & the Managing Director.

During the initial training period, you d be assessed for your expertise/ strengths in the following areas and a suitable path will be designed for you going forward.

General scope of responsibilities:

Responsible for preparation of cash, bank, journal, purchase, contra, and sales

Daily cash handling and end of business day reporting

Interact with internal and external clients relating to out- standings, credit/ debit notes, deductions, etc

Supporting the accounts manager in properly maintaining the books of accounts

Ensuring thorough statutory compliance by making timely payments of deducted and collected taxes viz Goods and Services Tax (GST), ESIC, Income Tax and following up with other provisions

Supporting the Accounts manager in preparation of monthly payroll

Work in the capacity of a Cashier on daily basis including reconciliation of cheques/ cash deposits and cash withdrawals from the bank.

Co- ordinate with all banks for matters related to company bank accounts and also Director s personal bank accounts

Collection of Cash/ cheques from Customers and depositing to bank by end of day

Preparation of appropriate receipts and advice for payments received/ made

Keeping a close watch on monthly lease/ rental payments due from tenants / timely deposit of PDC s in the banks and sending receipts to tenants on realization of cheques

Preparation of various statements including reconciliation statements, monthly property expenses/ income/ revenue statements, payables/ receivables etc

Responsible for utility bill payments for all project sites (Electricity, Property tax, water tax etc), administrative expenses for office etc

Handling disbursement of weekly subcontractor and labor payments

Coordinating with Engineering/ Projects department in forecasting payment outgo

Taking care of IMPS/ NEFT/ RTGS requirements whenever they arise

Accounts Ececutive :

jobdescription

• Manage billing, invoicing, and receivables processes for clients.
• Ensure timely payment from customers by following up on outstanding amounts.
• Maintain accurate records of customer payments and reconcile discrepancies.
• Coordinate with internal teams to resolve any issues related to billings or payments.
• Provide excellent customer service by responding promptly to client queries.
• Accounting & Book Keeping - Purchase/ Sales/ Expenses/ Bank
• Vender Management-Payments/PDC Cheques
• Bank Reconciliation,Ledger Reconciliation
• Timely checking vendor bills and accordingly booking of expenses and payment to vendors . others Follow up for Proper & Accurate accounting of bills on monthly basis. Ledger Scrutiny, on or before deadline.
• Invoice Register Updating on Daily Basis.
• Vendor Invoice allocation against Payment entries. Timely basis. Need to do the entries & allocation accordingly
• Making Vendor Payment(Bank Payment) request.
• Vendor Reconciliation & Bank Reconciliation. On daily & weekly basis Matching with actual and system.
• Salary Calculate & Prepare payments Request file on basis of received console file from respective departments & respective locations on monthly basis Matching with actual and system.
• Proper tracking of Vendor advances on monthly basis.
• Proper followup with respective Department for advance clearance.
• In hand Exp of Working on ERP Software (Sun system) and proceedings of Accounting.
• Monthly basis making con-call to the accounts team for proper accounting. Submit a report monthly for location issue.
• Vendor Creation and Control of Vendor Master.
• General Ledge Accounting & Reconciliation.
•  Purchase bills booking.
• Day to day expenses i.e. , TA DA , Imprests , Admins , Incentives , debit|credit notes contractors etc.
• Payments preparations Booking(Opex).
• Knowledge of GST TDS.