Admin Executive

Job Title: Admin ExecutiveJob Summary:The Admin Executive is responsible for managing day-to-day administrative operations, ensuring smooth office functioning, maintaining records, and supporting management in operational coordination.

• Key Responsibilities:1. Administrative ManagementHandle daily office operations and ensure smooth workflow.
• Maintain proper filing systems (physical & digital records).
• Manage incoming calls, emails, and correspondence.
• Prepare official letters, notices, and internal communications.
• 2. Documentation & Record KeepingMaintain staff attendance and leave records.
• Keep employee files and documentation updated.
• Maintain vendor records, contracts, and agreements.
• Handle data entry and update MIS reports regularly.
• 3. Financial & Accounts SupportMaintain petty cash records and expense reports.
• Verify bills, invoices, and payment vouchers.
• Coordinate with the accounts department for payments and collections.
• Maintain purchase and stock records.
• 4. Coordination & CommunicationCoordinate between branches/head office and management.
• Follow up with vendors and service providers.
• Support HR in recruitment documentation and onboarding.
• Assist in organizing meetings and preparing MOM (Minutes of Meeting).
• 5. Inventory & Asset ManagementMaintain stock register and office supplies.
• Monitor usage of consumables.
• Ensure proper maintenance of office equipment and assets.
• 6. Compliance & DisciplineEnsure company policies are followed.
• Maintain confidentiality of company information.
• Support management in implementing operational procedures.
• Skills Required:Good communication skills (English & Hindi)
• Basic knowledge of MS Excel, Word, and Email handling
• Strong organizational and multitasking skills
• Time management and problem-solving ability
• Professional behavior and confidentiality
• Qualification:Graduate in any discipline (MBA preferred)
• 1–3 years of experience in administration (preferred)