Procurement Manager

Job Summary

The Head – Procurement will be responsible for leading and managing the end-to-end procurement function for the organization’s operations across Odisha. The role involves strategic sourcing, vendor development, contract negotiation, cost optimization, compliance management, and ensuring uninterrupted supply of materials, equipment, services, and machinery required for projects and operations.

The candidate must have strong experience in procurement within power distribution, electrical infrastructure, EPC, or industrial projects.

Key Responsibilities

1.Procurement Strategy & Planning

• Develop and implement procurement strategies aligned with company objectives.
• Prepare annual procurement budgets and cost-saving plans.
• Forecast material requirements based on project schedules and operational demands.
• Ensure timely availability of materials such as electrical equipment, PPE, tools, vehicles, transformers, cables, and machinery.

2. Vendor Management & Development

Identify, evaluate, and onboard reliable vendors across Odisha and other regions.

• Develop alternate vendor sources to reduce supply risk.
• Conduct vendor performance evaluations (quality, delivery timelines, pricing, compliance).
• Negotiate long-term rate contracts and framework agreements.

3. Tendering & Contract Management

Lead RFQ/RFP/tendering processes.

• Conduct techno-commercial evaluations.
• Negotiate pricing, payment terms, LD clauses, and delivery schedules.
• Draft and finalize purchase orders and contracts in compliance with company policies.

4. Cost Control & Optimization

Drive cost reduction initiatives without compromising quality.

• Benchmark pricing and monitor market trends for electrical materials and industrial supplies.
• Implement bulk procurement strategies and rate contracts.

5. Compliance & Governance

Ensure adherence to statutory requirements, company policies, and audit standards.

• Maintain procurement documentation for internal and external audits.
• Ensure ethical procurement practices and transparency.

6. Coordination & Stakeholder Management

• Work closely with Project, Maintenance, Finance, Stores, and Operations teams.
• Coordinate with site teams to ensure smooth material dispatch and logistics.
• Support accounts team for timely GRN verification and vendor payments.

7. Inventory & Supply Chain Oversight

• Monitor stock levels to avoid excess inventory or stock-outs.
• Coordinate with stores for material tracking and audit.
• Optimize warehouse and logistics processes.