Associate General Manager - Techno Commercial Procurement

Associate General Manager - TC

Responsibilities

Strategy, Planning, SOP
and guidelines
Techno-commercial Strategy and Initiatives
► Understand the Techno-Commercial strategy and plan for Site
► Contribute to the design of Techno-Commercial organization structure at Site level
► Take necessary actions in own area of work to implement strategic initiatives (Site specific)
as per plan
Core Procurement
Purchase Requisition (PR) Review
► Review approved PR from user department; Check for correctness & completeness and seek
additional information from user if required
► Decide the type and method of procurement (depending on type of material/ services to
be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate
contract, value, delivery timeline etc.)
Category Analysis
► Prepare long term demand projections (three years) for key categories at Site level based
on business plan, and define category-wise sourcing strategy
Strategic Sourcing for CapEx, OpEx, Bulk Material & Services
► Select bidding process (limited tender, open tender, conventional, any specific strategy etc.),
prepare vendor selection approach and vendor evaluation criteria depending on the nature
of the category
► Oversee preparation of the request for information (RFI) document for bidder evaluation
using the RFI template
► Identify potential bidders who meet the requirements (using Company vendor database,
Supply market analysis, advertisement or recommendations from other teams)
► Evaluate vendors and shortlist them for sending Request for Proposal (RFP)
► Review and finalize the Request for Proposal (RFP) document to be sent to the shortlisted
bidders [covering commercial, Occupational Health and Environmental Services (OHES)]
► Organize and plan a pre-bid meeting based on the queries and communication requirements
from vendors
► Prepare commercial estimate by identifying elements for direct & indirect costs, overhead,
profit margins and contingency, if any, using standardized estimation templates
► Evaluate technical and commercial proposals from bidders:
o Technical bid evaluation: Arrange clarification meetings with bidders
o Commercial evaluation: Evaluate Prices, taxes, along with all terms and conditions
and examine deviations
► Conduct fact-based negotiations with shortlisted bidders and conduct e-auction, if needed
for price discovery
► Review Note for Approval (NFA) for selected bidder (vendor) and obtain required approvals
as per DoA
Contract Preparation and Order Placement
► Oversee the preparation of contract document as per stated protocols & standard templates
► Ensure the set-up of approved contract record within the ERP system and is share with the
vendor as well as with all relevant stakeholders
► Lead the process of obtaining Advance Bank Guarantees/ Contract Performance Bank
Guarantee (ABG/CPBG)/ Customs related documents from vendor as per requirements
Procurement through Rate Contracts:
► Oversee the preparation, review and issue of rate contracts based on approved NFA
► Ensure that the master outline agreement (OA) gets prepared in the ERP system based on
rate contract
► Oversee the preparation of Purchase Order (PO) / Service Order (SO) for procurement
under valid rate contract
Associated Procurement
Activities
Post Order Management
► Oversee the preparation of Billing Break Up and get it uploaded in SAP, if applicable
► Oversee expediting of ordered materials for timely delivery
► Facilitate the resolution and re-allocation of queries raised by vendors or from other internal
stakeholders, during the course of expediting the delivery
► Supervise the preparation of change order or making amendments in the order including
quantity/ Rate variation, Extra items, Time Extensions etc. as required
► Ensure closure of contracts and take necessary actions
► Drive management of inbound logistics services for other Ex-Works Domestic Supplies
► Contribute to making contingency plans for exigency business requirements
Quality Assurance
► Review quality rejection /other deviations of materials procured vis-à-vis defined standards;
Take corrective action as deemed necessary
Supplier/ Vendor Identification and Onboarding
► Oversee the identification of vendor evaluation criteria for the category in consultation with
quality, engineering and project management & control departments
► Ensure that all forms submitted by vendors are complete, approved vendor list is updated
and required data and documents are populated into PiLog system
Supplier/ Vendor Performance Management
► Prepare vendor segmentation matrix based on annual spend with the vendor and risk
associated with the vendor
► Prepare vendor performance evaluation criteria and frequency for each vendor segment
► Assign required level of performance evaluation for each vendor and frequency of vendor
performance review based on vendor segmentation
► Review vendor scorecard, assess the performance of vendor on various parameters and
check if the performance is meeting desired level
► In case of satisfactory performance, communicate performance feedback to vendors
highlighting improvement opportunities on individual parameters
► In case of unacceptable performance, communicate performance to vendor & plan
discussion to identify actions required for performance improvement
Supplier/ Vendor Engagement
► Establish strategic partnerships with suppliers which will benefit Adani from a long-term
perspective and effectively leverage them for value additions to business
Data Management
Data Analytics
► Collate and analyse data related to various procurement activities (e.g. commodity analysis,
supplier debugging, etc.) for respective categories
► Seek opportunities to improve efficiency and value
► Take action based on data analytics performed and identify interventions to be
implemented for respective categories
Governance
Governance and Audit Management
► Monitor and ensure adherence to defined governance protocols at team level; Report on
KPIs to measure success of Techno-commercial governance in team
► Provide guidance in preparing responses to Category-specific audit queries
► Analyse audit findings for respective categories and ensure that corrective measures are
taken to address identified gaps at team level
Risk Management
► Identify all procurement risks for different categories (using master list of procurement risk,
supply market analysis, long term procurement plan, annual procurement plan and project
risk register)
► Evaluate & prioritize the identified risks on their likelihood, impact and controllability
► Prepare risk mitigation plan and update the category risk register
People Management
► Set goals, review performance and provide feedback to team members to ensure a
motivated and committed team
► Identify development needs of team members and develop Individual Development Plans
(IDP)
► Develop team members on current and future functional focus areas aligned to the
capability matrix and IDP guidelines
► Foster an environment of learning, excellence and innovation within the team

Qualifications

More than 10 years of experience in supply chain management, procurement. More than 2 years of relevant work
experience of managing small - midsized teams