Deputy Manager - Human Resources

Key Responsibilities:

Recruitment & Hiring

-Manage full-cycle recruitment for factory, warehouse, sales, and office roles: planning, sourcing, screening, interviewing, selection, offer, and onboarding.

-Coordinate with HODs for timely closures and maintain talent pipeline, especially for technical and shop-floor positions.

Attendance Management & Audit

-Monitor and audit attendance through Biometric System, Salary Portal entries, and WFH daily task acknowledgments.

-Validate WFH attendance based on submitted/acknowledged daily work updates.

-Conduct regular audits, resolve discrepancies, and take corrective actions.

Payroll Management

-Handle complete monthly payroll processing via Salary Portal (salary, variables, shift allowances, deductions, statutory contributions - PF, ESI, TDS, PT).

-Ensure accurate and timely disbursement; resolve employee queries promptly.

Performance Management

-Assist in setting/tracking KPIs, conducting appraisals, and calibration.

-Identify performance gaps and recommend improvement plans.

Employee Training & Development

-Identify training needs through appraisals and HOD feedback, especially for technical, safety, and product knowledge (including AKAI brand training).

-Organize induction, skill development, on-the-job training, and mandatory compliance trainings (POSH, Factory Safety, etc.).

-Maintain training calendar, records, feedback, and effectiveness reports.

Incentive & Travel Allowance Audit

-Audit incentive calculations (production/sales targets) and travel claims as per policy using Salary Portal data and supporting documents.

-Verify accuracy, ensure compliance, and suggest process improvements.

Documentation & Record Management

-Maintain properly indexed employee files (physical & digital) including all HR records, training certificates, etc.

-Ensure easy retrieval and adherence to retention policy.

Statutory Compliances

-Ensure all HR processes comply with labour laws relevant to manufacturing units (Factories Act, etc.); maintain required registers and returns.

-Prepare for audits and liaise with authorities.

Communication & Notifications

-Send timely updates, reminders, and announcements via official emails and HR chat groups (WhatsApp/Teams).

-Communicate attendance issues, payroll status, training schedules, policy changes, shift rosters, etc.

Required Skills:

-Strong knowledge of Indian labour laws and compliances, with exposure to manufacturing sector regulations.

-Hands-on experience with Biometric Attendance, Salary Portal, Excel, and HRIS tools.

-Excellent auditing, analytical, and communication skills.

-High attention to detail and ability to handle confidential data.

- Advanced proficiency in MS Excel (VLOOKUP, Pivot Tables, Macros) and data analysis.