Office Assistant
Infrastructure Project Management Group
Office Assistant
Infrastructure Project Management Group
Sector 38, Chandigarh
₹18,000 - ₹23,500 monthly*
Fixed
₹18000 - ₹21000
Average Incentives*
₹2,500
Earning Potential
₹23,500
You can earn more incentive if you perform well
Work from Office
Full Time
Min. 3 years
Good (Intermediate / Advanced) English
Job Details
Interview Details
Job highlights
Urgently hiring
46 applicants
Job Description
- Job Responsibilities – Assistant Executive (Procurement & Coordination)Support in Procurement Operation and Daily Reporting Operation
- Ensure all activities under the Purchase SOP are executed smoothly and within timelines.
- Assist in preparation, verification, and formatting of BOQs, NITs, and other procurement documents.
- Coordinate with the Purchase/PMC team for requirement gathering and technical clarifications.
- Vendor Communication & Management
- Draft and send formal communication, enquiry mails, and follow-ups to vendors.
- Make calls to vendors and stakeholders to coordinate meetings, submissions, and clarifications.
- Maintain an updated vendor contact list, response tracker, and quotation logs.
- Meeting Coordination
- Schedule and coordinate meetings with clients, vendors, consultants, and internal teams.
- Prepare Minutes of Meeting (MoM) and circulate to all relevant stakeholders promptly.
- Track action points and ensure closure of pending items.
- Office Administration & Documentation
- Maintain systematic office filing, documentation, and record-keeping of all procurement and project files.
- Update physical and digital registers, including inward/outward registers, proposal logs, and approval sheets.
- Ensure all documents follow the naming convention and SOP requirements.
- Client Coordination
- Communicate project updates, submission status, and meeting schedules with the client as per PMC directions.
- Ensure alignment between client expectations and internal team processes.
- Assist in gathering approvals, clarifications, and required client inputs.
- General Support
- Provide administrative and operational assistance to the PMC and Purchase teams.
- Support in preparation of reports, comparison statements, and presentations.
- Assist in ensuring timely submission of procurement deliverables.
Job role
Work location
2351, Sector 38C Road West Road, 38C, Sector 38, Chandigarh, India
Department
Admin / Back Office / Computer Operator
Role / Category
Admin
Employment type
Full Time
Shift
Day Shift
Job requirements
Experience
Min. 3 years
Education
Graduate
Skills
Advanced MS Excel, Office operations, Office coordination, Office assistance
English level
Good (Intermediate / Advanced) English
Degree/ Specialisation
Any Bachelor
Age limit
25 - 35 years
Gender
Any gender
About company
Name
Infrastructure Project Management Group
Address
2351, Sector 38C Road West Road, 38C, Sector 38, Chandigarh, India
Job posted by Infrastructure Project Management Group
FAQs about this job
Show all