HR Executive – Cross-Functional Role

Location: Chennai, Tamil Nadu (with remote support to other branches)

Reports To: HR Manager / HR Director

📌 Job Summary We are seeking a dynamic HR Executive to manage and execute a broad spectrum of human resources and administrative functions across our corporate office and remote branches. This role is pivotal in fostering a positive work environment, ensuring operational efficiency, and aligning HR initiatives with organisational goals.

🔑 Key Responsibilities

1. Payroll Assistance

• Monthly Payroll Processing: Collaborate with the finance team to ensure timely and accurate salary disbursements.
• Attendance & Leave Management: Monitor and maintain employee attendance records, leave balances, and time-off requests.
• Statutory Compliance: Assist in ensuring compliance with statutory deductions and benefits.

2. Employee Engagement & Relationship Building Engagement Activities:

• Organise team-building events, wellness programs, and celebrations to enhance employee morale.
• Feedback Mechanisms: Conduct surveys and feedback sessions to gauge employee satisfaction and address concerns.
• Grievance Handling: Act as a point of contact for employee grievances, ensuring timely and effective resolution.

3. Travel Administration Travel Coordination:

• Manage travel arrangements for employees, including transportation, accommodation, and itineraries.
• Vendor Management: Liaise with travel agencies and vendors to secure competitive rates and services.
• Policy Adherence: Ensure compliance with company travel policies and budgetary constraints.

4. Office Administration & Facility Management Office Supplies:

• Oversee procurement and inventory management of office supplies and equipment.
• Vendor Coordination: Manage relationships with vendors for services like housekeeping, security, and maintenance.
• Facility Maintenance: Ensure a clean, organised, and safe office environment.

5. CRM Assistance (PAGAR BOOK)Data Entry:

• Assist in maintaining accurate employee records within the PAGAR BOOK CRM system.
• Report Generation: Generate and analyse reports related to attendance, payroll, and other HR metrics.
• System Updates: Collaborate with IT to ensure the CRM system is updated and functioning efficiently.

6. Performance ManagementAppraisal Coordination:

• Assist in the performance appraisal process, including setting KPIs and timelines.
• Monitoring: Track employee performance and provide feedback to managers for development plans.
• Training Needs Analysis: Identify skill gaps and coordinate training programs to enhance employee performance.(SimplyHired)

7. Cross-Functional Support Remote Branch Coordination:

• Provide HR support to remote branches, including policy dissemination and issue resolution.
• Communication: Ensure consistent communication between the corporate office and remote locations.
• Compliance Monitoring: Assist in ensuring all branches adhere to company policies and statutory regulations.(Adzuna)

✅ Required Skills & Qualifications Educational Background:

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• Experience: 1–2 years in HR or administrative roles, with exposure to payroll, employee engagement, and office administration.
• Technical Proficiency: Experience with HRIS systems (e.g., PAGAR BOOK), MS Office Suite, and CRM platforms.
• Communication Skills: Excellent verbal and written communication abilities.
• Organisational Skills: Strong multitasking and time-management skills.
• Problem-Solving: Ability to handle sensitive situations with discretion and professionalism.

Adaptability: Willingness to travel to remote branches as needed.