Payroll Specialist

We are looking for a Payroll & Compliance Administrator end-to-end payroll lifecycle with a heavy focus on Statutory Compliance (PF/ESI) and Apprenticeship Portal Management. You will ensure 100% accuracy in calculations, timely government filings, and professional client communication.

Must-Have Technical Skills

• Advanced Excel: Mastery of VLOOKUP, Pivot Tables, SUMIFS, and Data Validation for large datasets.
• Portal Expertise: Hands-on experience with EPFO (PF), ESIC, and Apprenticeship Portals.
• Communication: Exceptional verbal and written skills; expert in professional mail drafting for client and department queries

Key Responsibilities

1. End-to-End Payroll Processing

• Calculations: Accurately compute wages, overtime (OT), bonuses, shift allowances, and deductions (TDS/LWF).
• Collecting timesheet/ attendance data from client on time and prepare the paysheets.
• Data Management: Collect timesheets/attendance from clients; prepare and reconcile monthly paysheets.
• Disbursement: Ensure on-time issuance of digital payslips and facilitate timely salary transfers.

2. Statutory & Portal Management

• EPF & ESIC: Handle member registrations, monthly ECR generation, challan payments, and KYC updates.
• Apprenticeship Portal: Manage end-to-end portal operations, including candidate registration, contract generation, and filing Record of Progress (ROP).
• Compliance: Ensure 100% adherence to labor laws and apprenticeship regulations.

3. Client Operations & Reporting

• Client Relations: Act as the point of contact for payroll queries; ensure professional and timely responses.
• Financials: Generate and submit client invoices on time; perform monthly payroll reconciliation.
• Management Reporting: Highlight Profit & Loss (P&L) trends and compliance status to leadership.

Core Competencies

• Advanced Data Management: Mastery of MS Excel (VLOOKUP, HLOOKUP, Pivot Tables, SUMIFS, and Data Validation) to manage and audit large-scale datasets.
• Compliance Expertise: Deep functional knowledge of EPFO, ESIC, and NAPS/NATS Apprenticeship Portals.
• Professional Communication: Expert-level mail drafting and verbal skills. You must be able to translate complex compliance jargon into clear, professional correspondence for clients and government departments.
• Regulatory Knowledge: Strong command over the Apprentice Act, Labour Laws, and latest statutory amendment.

Qualifications

• Precision: A "zero-error" mindset for complex calculations.
• Confidentiality: Absolute discretion with sensitive employee and financial data.
• Analytical: Strong ability to troubleshoot data discrepancies and reconcile accounts.

Candidate Profile

Experience

Proven track record in payroll outsourcing or corporate HR compliance.

Mindset

An analytical "troubleshooter" who can spot discrepancies in massive datasets.

Ethics

Absolute discretion regarding sensitive financial and employee data.

Drive

Ability to meet strict government and internal deadlines without supervision.