Accountant/ Accounts Executive

Job Summary:

The Role is responsible for overseeing and managing all activities related to the organization’s accounts receivable process. This includes invoicing customers, tracking payments, resolving billing issues, managing collections, reconciling accounts, and ensuring that all receivables are accurately recorded and collected in a timely manner. The role ensures the company maintains healthy cash flow and accurate financial records.

Key Responsibilities:

1. Invoicing & BillingPrepare and issue accurate customer invoices in accordance with contract terms and company policies.

• Ensure all billing data is properly recorded in the accounting system.
• Verify pricing, discounts, and tax compliance before invoice generation.

2. Payment Tracking & CollectionsMonitor customer accounts for outstanding balances.

• Follow up on overdue invoices via calls, emails, or formal letters.
• Establish and manage effective credit control processes to minimize bad debts.
• Maintain communication with clients to resolve billing or payment discrepancies.

3. Reconciliation & ReportingReconcile AR sub-ledger with the general ledger on a regular basis.

• Prepare AR aging reports, cash flow forecasts, and monthly collection reports.
• Identify delinquent accounts and escalate issues as necessary.

4. Customer Relationship ManagementServe as the primary contact for billing inquiries and disputes.

• Build positive relationships with customers while maintaining the company’s credit policy.
• Collaborate with sales and customer service teams to resolve issues impacting payment.

5. Compliance & Process ImprovementEnsure compliance with internal financial controls, accounting standards, and company policies.

• Assist in annual audits and provide documentation as requested.
• Recommend and implement process improvements to enhance efficiency in AR management.

• Key Skills:Accounts Receivable & Collections Management
• Invoicing / Billing Systems
• Reconciliation & Reporting
• Credit Control
• Cash Flow Management
• Customer Relationship Management
• Financial Analysis & Forecasting
• Attention to Detail & Accuracy