Accounts Executive

The Accounts Executive – Travel Division plays a vital role in maintaining transparent, accurate, and timely financial operations across the company’s travel verticals — including B2B agent settlements, hotel/vendor payments, and transport accounts. The role ensures proper reconciliation of every booking (Hotels / Transport / Activities / Packages), supports management with MIS data, and upholds statutory compliance under GST, TDS, and audit norms.

• Key Responsibilities1. Daily Accounting & Entry ManagementRecord all travel-related transactions (Hotel bookings, Transport, Guide, and Sightseeing) in Tally ERP / Travel CRM.
• Maintain separate ledgers for B2B agents, hoteliers, vehicle vendors, and D-Drive fleet accounts.
• Prepare daily cash, bank, and journal entries ensuring zero backlog.
• Monitor credit and debit notes for cancellations, refunds, and service amendments.
• 2. Vendor & Client ReconciliationReconcile vendor statements (hotel / transport / guide / activity providers) with booking vouchers.
• Validate credit terms and commission structures for B2B partners.
• Ensure timely vendor settlements within agreed credit periods.
• Coordinate with the Sales & Operations team for dispute resolution on rate differences or last-minute changes.
• 3. Financial Reporting & MISGenerate weekly and monthly MIS: Sales vs. Purchase Summary, Outstanding Report, PLB Summary, and Destination-wise Profitability.
• Maintain reports for advance payments, security deposits, and vendor balances.
• Support management in preparing annual budgets and performance dashboards.
• 4. Statutory & Compliance ManagementFile GST, TDS, and professional tax returns within deadlines.
• Maintain digital records for audit verification (Invoices, Vouchers, Bank Statements, Agreements).
• Reconcile GSTR-2A / 2B with input credits and rectify mismatches promptly.
• Coordinate with auditors for quarterly reviews and yearly balance-sheet finalization.
• 5. Inter-Department CoordinationWork closely with Sales, Operations, and Supplier Relations teams for cross-checking billing accuracy.
• Update booking status and payment logs in the DVI B2B Portal / Admin Dashboard.
• Support automation initiatives by tagging bookings with live financial data for faster reporting.
• 6. System & Process DevelopmentAssist in integration of hotel API and vendor billing modules with accounting backend.
• Validate rate mapping, markups, and commissions within the DVI ERP.
• Ensure confidentiality and security of all financial data across user levels.
• QualificationsEducation: B.Com / M.Com / MBA (Finance) or equivalent.
• Experience: 2–5 years in accounts within travel, tourism, or hospitality industry.
• Technical Skills: Tally ERP 9 / Prime, MS Excel (Advanced), GST & TDS Filing, Banking & Reconciliation.
• Preferred Exposure: B2B Travel Portals, Channel Manager / API billing systems, Hotel & Transport reconciliations.
• Soft SkillsExcellent attention to detail and numeric accuracy.
• Strong communication and vendor-handling capability.
• Ability to multitask under peak-season deadlines.
• Team player with integrity and process discipline.
• Reporting ToSenior Accounts Manager / Director – Finance
• Work LocationCorporate Office / Regional Branch (as per posting)
• Growth PathEligible for promotion to Senior Accounts Executive → Accounts Manager → Finance Controller based on performance, audit compliance, and contribution to process automation.