Accounts Executive

Job Summary:

We are looking for a detail-oriented and proactive Accounts Executive to manage day-to-day accounting operations for our staffing and recruitment firm. The role involves invoicing, payroll coordination, statutory compliance, client reconciliation, and financial reporting. The ideal candidate should have experience in service-based or staffing industry accounting.

Key Responsibilities:

Billing & Invoicing

• Generate client invoices based on timesheets and contractual terms
• Ensure accurate billing of manpower services (CTC, markup, statutory components)
• Share invoices with clients and follow up for approvals
• Maintain billing tracker and MIS reports

Payroll CoordinationCoordinate with HR/payroll team for salary process

• Verify attendance, timesheets, overtime, and leave records
• Ensure timely salary disbursement
• Reconcile payroll with billing

Accounts Payable & ReceivableManage vendor payments and employee reimbursements

• Track client payments and outstanding receivables
• Conduct regular client reconciliation
• Follow up on overdue payments

Statutory Compliance

• Ensure compliance with GST, TDS, PF, ESI, and Professional Tax
• Prepare and assist in filing statutory returns
• Maintain compliance records and documentation

Bank & Ledger Reconciliation

• Perform bank reconciliations
• Maintain general ledger entries
• Ensure accuracy of financial data in accounting software

Reporting & MIS

• Prepare monthly financial reports
• Provide revenue, expense, and margin analysis
• Support audits (internal and statutory)
• Assist in budgeting and forecasting

Required Skills & Qualifications:

• Bachelor’s degree in Commerce (B.Com) / Finance / Accounting
• 2–5 years of experience in accounts, preferably in staffing/recruitment industry
• Strong knowledge of GST, TDS, PF, ESI compliance
• Proficiency in Tally/ QuickBooks / ERP systems
• Strong MS Excel skills (VLOOKUP, Pivot Tables, MIS reporting)
• Good communication and follow-up skills
• High level of accuracy and attention to detail